Visitor Sign In Sheet
Know who is in the building on an ordinary day, and be able to say so on a bad one.
AS-03 1 page
Access and visitor control · AS-06
Key Control Log
A free printable key register — every key and fob, what it opens, who has it, signed out and signed back in.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know how many keys exist and where they are, so you can tell whether a lock genuinely needs changing.
Who it is for
Facilities managers, offices, schools, clubs, landlords and anyone holding keys to somewhere other people go.
How to use it
- List every key and fob that exists, including spares in the safe.
- Have people sign both out and back in.
- Reconcile the register periodically: how many should exist, how many can you see.
- Record what you did about anything missing.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
When should locks be changed?
This sheet will not tell you, because it depends on what the key opens and who has it. What it gives you is the information to make that call with.
Related sheets
Equipment Loan Register
Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.
WT-08 1 page
Asset Register
Record what the business owns rather than what is in the shed: a numbered list with cost and disposal, which is what an insurer or an accountant asks for.
WT-13 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.