Visitor Sign In Sheet
Know who is in the building on an ordinary day, and be able to say so on a bad one.
AS-03 1 page
Access and visitor control · AS-06
Key Control Log
A free printable key register — every key and fob, what it opens, who has it, signed out and signed back in.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know how many keys exist and where they are, so you can tell whether a lock genuinely needs changing.
Who it is for
Facilities managers, offices, schools, clubs, landlords and anyone holding keys to somewhere other people go.
How to use it
- List every key and fob that exists, including spares in the safe.
- Have people sign both out and back in.
- Reconcile the register periodically: how many should exist, how many can you see.
- Record what you did about anything missing.
What is on the sheet
One page, top to bottom:
Printed under the title: Every key and fob the organisation holds, who has it, and whether it came back.
Count them out, count them in. Keys leave quietly and nobody notices until a lock has to be changed. A register turns that into a question with an answer.
Write-on lines: Premises or department · Register started · Held by
Table, 13 rows: Key or fob ID · What it opens · Issued to · Date out · Signed out · Date back · Signed in · Notes
Write-on lines: Keys that should exist · Accounted for · Unaccounted for · Checked on
Questions
When should locks be changed?
This sheet will not tell you, because it depends on what the key opens and who has it. What it gives you is the information to make that call with.
Related sheets
Equipment Loan Register
Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.
WT-08 1 page
Asset Register
Record what the business owns rather than what is in the shed: a numbered list with cost and disposal, which is what an insurer or an accountant asks for.
WT-13 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Access and Keyholder Log
Every key, fob or code issued, against a reference you can quote.
LR-178 Log PDF Excel Online
Property Key Handover Record
Every key, fob and card that exists for the property.
RL-469 Record PDF Online
