Staff Sign In and Out Sheet
Record who was actually on site and for how long, which is not always the same thing as what a timesheet says.
AS-04 1 page
Access and visitor control · AS-03
Visitor Sign In Sheet
A free printable visitor book — time in, name, company, who they are visiting, vehicle, badge number and time out.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who is in the building on an ordinary day, and be able to say so on a bad one.
Who it is for
Offices, schools, surgeries, factories, sites, community halls and anywhere else people arrive who do not work there.
How to use it
- Keep it at the point where visitors actually arrive.
- Fill in the time out as people leave, not at the end of the day.
- Check for anyone still signed in before locking up.
- Start a fresh sheet each day and file the old one.
What is on the sheet
One page, top to bottom:
Printed under the title: Who came in, when, who they were seeing, and when they left.
Kept at the door, not in a drawer. A visitor book earns its place twice: on an ordinary day it tells you who is in the building, and on the worst day it tells the fire marshal. Keep it where visitors actually arrive, not where it is tidiest.
Write-on lines: Premises · Date · Sheet · Kept by
Table, 12 rows: Time in · Name · Company · Visiting · Vehicle registration · Badge no. · Time out · Signature
Write-on lines: Anyone still signed in at close of day · Checked by
Questions
Is it safe to keep this on paper?
It holds other people's personal details, so keep it somewhere secure, show it to no more people than need it, and destroy it once there is no longer a reason to hold it. Data protection law applies to a sheet of paper exactly as it does to a database.
Is a visitor book a legal requirement?
That depends on the country, the industry and the building, and this sheet does not attempt to answer it. What is true everywhere is that in an evacuation somebody has to know who came in.
Related sheets
Contractor Sign In and Induction Record
Record not just that a contractor arrived but what they were told about your building before they started work.
AS-05 1 page
Fire Drill Record
Record a drill in a way that captures what went badly, which is the only part that makes the next one better.
SC-04 1 page
