Staff Sign In and Out Sheet
Record who was actually on site and for how long, which is not always the same thing as what a timesheet says.
AS-04 1 page
Access and visitor control · AS-14
Out of Hours Attendance Log
A free printable out of hours log — who is on the premises outside normal hours, why, which part of the site, and when they expected to leave and actually did.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who is in an otherwise empty building, and give yourself a time against each name that makes it obvious when somebody has not come out.
Who it is for
Office, school, factory and site managers, security and keyholders, and anyone responsible for people working evenings, weekends or nights.
How to use it
- Fill in a line before going in, not afterwards.
- Say why you are on site and which floor or zone you will be in.
- Write the time you expect to be out, and a number you can be reached on.
- Name whoever knows you are there, so the line is not the only record.
- Sign out with the actual time, and update the expected time if plans change.
What is on the sheet
One page, top to bottom:
Printed under the title: Anyone on the premises outside the times the building is normally occupied — why they are there, which part of the site, when they expected to leave and when they actually did.
An expected time makes it checkable. The column that earns this sheet is the one for the time somebody expected to be out. It turns a list of names into something that can be checked: a person still signed in past their own estimate is a question worth asking. What counts as out of hours, and who has to be told before somebody works alone, are yours to set.
Write-on lines: Site or building · Week beginning · Log held by · Sheet no.
On site out of hours — keep this sheet off an open reception desk
Table, 11 rows: Date · Name · Reason on site · Area · In · Out due · Out · Contact · Checked by
Questions
Why ask for an expected leaving time?
Because a sign-in with no expected time cannot be checked. A name still on the sheet an hour past the time that person wrote down is a prompt to make a phone call, and that prompt is the whole value of the page.
Where is this sheet best kept?
Somewhere the people who need it can reach it, but not on an open reception desk — it carries names, contact numbers and times when a building is nearly empty. Who sees it, and how long it is kept for, is a decision for you and the rules where you are.
Does this replace telling somebody you are working late?
No. It is a record, not a conversation. What your organisation asks of people working alone or after hours is set by you; this sheet just makes sure it is written down somewhere other than one person's memory.
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