Delivery Driver Site Access Log
Account for the vehicles and drivers that come onto a site without ever reaching reception, and know which of them is still inside the fence.
AS-11 1 page
Access and visitor control · AS-13
Gate and Barrier Fault Log
A gate fault log — each gate, barrier, shutter and turnstile listed once, then a running record of faults, who was told and what was done.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Turn a barrier that keeps sticking into a written history you can put in front of whoever maintains it, and make the state a gate was left in a matter of record rather than of memory.
Who it is for
Facilities and security staff, site and yard managers, and anyone responsible for powered gates, barriers or shutters on a business or residential site.
How to use it
- List every gate, barrier, shutter and turnstile once, with a reference you can paint on it.
- Write in how each one behaves when the power goes off, and who maintains it.
- Log a fault as soon as it is noticed, in plain words — what it is doing, not what you think is wrong.
- Always record the state you left it in: open, shut or on manual.
- Close the line off with the date it was put right and what was done.
What is on the sheet
One page, top to bottom:
Printed under the title: Automatic gates, barriers, shutters and turnstiles when they stop behaving — what it was doing, what state it was left in, who was told and when it was put right.
Write down how you left it. Record the state you left it in, because that is the line somebody needs at two in the morning: a barrier propped up is an open site, and a gate wedged shut is an obstructed exit. Who maintains each one and how quickly they attend is between you and them — write the contact in the block above and leave the timings to your own arrangement.
Write-on lines: Site · Log held by · Sheet no.
Gates and barriers on site — fill in once, then amend as things change
Table, 3 rows: Ref · Where it is · Type · On power failure · Who maintains it
Faults and call-outs
Table, 6 rows: Date · Ref · Reported by · What it is doing · Left as · Reported to · Fixed on · Work done
Questions
Why is there no column for how quickly a fault gets attended?
Because response times come from whatever arrangement you have with your maintainer, and that varies by contract, by site and by time of day. The sheet records when you reported it and when it was fixed, which is the evidence you would want if the two are further apart than you agreed.
Why record whether it fails open or fails shut?
Because it changes what a fault means. A barrier that fails open leaves the site unsecured; one that fails shut can block an exit or trap a vehicle. Writing it down once at the top saves somebody working it out in the dark.
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