Landscaping Job Sheet

Who this is for

What the crew did, measured and priced. Each task carries the area or quantity it covered as well as the hours, the plants and materials are listed beside it, and the waste taken away is recorded with its disposal charge.

Landscapers, garden maintenance rounds and grounds teams who price by the square metre, the metre run or the day, and need the measurements written down on site.

What this helps you track

• Areas and quantities actually done, not just what was quoted
• Crew hours on site, at your own hourly or day rate
• Plants, turf, aggregate and materials with quantities and cost
• Waste removed by type and load, with the disposal charge
• A customer signature against a finished, measured job

How to use it

1. Fill in the job number, date, customer, site and who is on the crew, and note the access and parking you used.
2. Record each task as you finish it with the area or quantity and the unit — square metres, metres run, each, loads — and the hours it took.
3. List the plants, turf, aggregates and sundries you used, with quantity and unit price.
4. Record the waste taken off site: what it was, how much, where it went and what the tip or transfer charge came to.
5. Check the labour, materials, waste and job totals in the summary, then have the customer sign the sheet.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How should I measure areas?

In whatever unit you price in — there is a units column so square metres, square yards, metres run and plain numbers all sit in the same table. Measure on site and write it down; an argument about area is hard to win a week later.

Can I use it for a maintenance round?

Yes, for a single visit. For a round of many gardens in a day, the window cleaning round sheet on this site is the right shape — a customer per line with a price and a paid tick.

What about waste I take away myself?

Record it anyway, with the type and quantity, and put your own charge in the charge column. Whether you need a licence or a transfer note to carry it depends on the rules where you work.

Does it handle day rates?

Yes. Put the days in the hours column and the day rate in the rate column; the arithmetic is the same and the summary still totals the job.