Swimming Training Log
Keep a season of swimming in one place, including the open-water days, so you can see what the block actually contained rather than what you meant it to contain.
FT-05 1 page
Sports clubs by sport · SP-25
Swimming Gala Entry and Time Sheet
A free printable gala entry sheet for a swimming club — every swimmer and event with the entry time, then the heat, lane, time swum and place.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Send one clean list of entries and fees to the promoter, then carry the same sheet to poolside and have the results next to the times you entered.
Who it is for
Team managers, club secretaries and parents who organise a swimming club's entries for open meets, league galas and county events.
How to use it
- Write the gala, venue and pool length at the top, and the promoter's entry fee and closing date.
- List each swimmer once per event with the entry time you are submitting.
- Add the heat and lane when the programme comes out.
- Write the official time swum and the place on the day, and tick a personal best.
- Total the entries and fees before they go off.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A club's entries for one gala on one page — every swimmer and event with the entry time submitted, then the heat and lane when the programme comes out, and the time swum on the day next to it.
The meet pack sets the conditions. Entry times are the swimmer's own from a previous meet or your club's time trial, written as the meet asks for them. Which events a swimmer may enter, in what age band and with what qualifying time is the gala's own condition — check the meet pack. The entry fee is whatever the promoter set.
Write-on lines: Gala / meet · Venue · Date · Pool length · Team manager · Entries close · Entry fee each (promoter's) · Total entries · Total fees · Sent on · Confirmed
Entries — one line per swimmer per event — continues overleaf
Table, 12 rows: Swimmer · Age band · Event no. · Stroke / distance · Entry time · Heat · Lane · Time swum · Place · PB?
Page 2
Entries — continued
Table, 22 rows: Swimmer · Age band · Event no. · Stroke / distance · Entry time · Heat · Lane · Time swum · Place · PB?
Questions
Why are age bands and qualifying times left blank?
Because every meet sets its own — the age on the day, the age at year end, the cut-off times. The meet pack is the only source that is right for that gala, so the sheet takes what it says rather than guessing.
Where does a swimmer's overall PB history go?
On the Swimming Training Log, which tracks one swimmer over time. This sheet is the club's list for one gala.
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