Sports clubs by sport · SP-27

Team Transport and Lift Sheet

A free printable team transport sheet for an away fixture — drivers, vehicles and seats, who is in which car each way, and a head count out and back.

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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 58 kB US Letter 58 kB

Fill it in type and save

A4 216 kB US Letter 216 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Get a team to an away fixture with nobody left at the ground and nobody in a car their parent did not know about.

Who it is for

Team managers, fixture secretaries and parent volunteers at junior and adult clubs that travel to away matches by car and minibus.

How to use it

Fill in the fixture, venue and times, then list every driver with their vehicle and spare seats.
Tick that your club's own driver checks have been done for each one.
Put each passenger against a driver for the way out and the way back — they are often different.
Record the contact who agreed to the lift and tick consent.
Do a head count at both ends and write it on the signature line.

What is on the sheet

2 pages, in this order:

Page 1

Printed under the title: Getting a team to an away fixture — who is driving, how many seats each car or minibus has, who is in which vehicle both ways, and the parent or contact who said yes to the lift.

Your club's driver checks. Whether a driver needs a licence check, insurance for club use, a safeguarding check or a second adult in the vehicle is your club's own policy and your governing body's — the checks column records that your club's checks were done, not what they are.

Write-on lines: Fixture · Date · Venue / postcode · Meet at · Depart · Back by

Vehicles and drivers

Table, 4 rows: Driver · Vehicle & reg. · Seats · Phone · Checks · Both ways? · Notes

Passengers — one line per player or official travelling — continues overleaf

Table, 6 rows: Passenger · Out with · Back with · Pick-up point · Contact & phone · Consent · Back?

Page 2

Passengers — continued

Table, 17 rows: Passenger · Out with · Back with · Pick-up point · Contact & phone · Consent · Back?

Write-on lines: Head count out · Counted by · Head count back · Counted by

Ruled lines: Notes — changes on the day, who went home with whom instead

Questions

What driver checks does the sheet expect?

Whatever your club's policy and your governing body ask for — licence, insurance for club use, a safeguarding check, a second adult. The tick records that your club's checks were done; it does not say what they are, because that differs by club, sport and country.

Why a separate column for the way back?

Because the lift home is where it goes wrong: a driver leaves early, a parent collects, and a player is left waiting. Writing both ways forces the question before you set off.