Variation and Extra Works Sheet
Record a change to a job at the moment it is agreed, priced and signed, instead of arguing about it at the end when nobody's account matches.
SI-14 2 pages
Site and construction · SI-15
Retention and Final Account Sheet
A free printable final account template — original sum, variations, certified, paid and outstanding, with the retention release dates written down.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Track what a job finished at and, more importantly, when the money still being held falls due to come back.
Who it is for
Sub-contractors, small builders and trades working under contracts that hold retention.
How to use it
- List every variation as a line, with its reference.
- Record what was certified as well as what was paid; they differ.
- Write the release dates in as soon as the contract is signed, not at the end.
- Diarise the release dates somewhere other than this sheet as well.
- Record the date you chased, every time you chase.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
How much retention is normal and how long is it held?
That is in your contract, and it varies widely. This sheet prints no percentages and no periods on purpose — a printed figure would be wrong for most readers and might be taken as what you had agreed to.
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