Work Order and Materials Record
Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.
WT-06 2 pages
Site and construction · SI-05
Site Diary
A free printable daily site diary — who was on site and for how long, deliveries and visitors, and the delays and verbal instructions.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Record a day on site while it is happening, because delay, weather and verbal instructions all become arguments later and are trivial to note now.
Who it is for
Site managers, small builders, self-builders, project managers and anyone running work where time and instructions may be disputed.
How to use it
- Fill it in at the end of each day, on site.
- Record the weather. It is the most-cited entry in any delay argument.
- Write down verbal instructions and who gave them, the same day.
- Note deliveries that did not arrive as well as those that did.
- Keep the sheets in date order for the whole job.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One day on site: who was there, what was done, what the weather did, and what held things up.
Written on the day, or not at all. A site diary is the cheapest evidence there is. Delay, weather, a late delivery and a visit from someone who told you to stop are all arguments later, and all trivial to record on the day.
Write-on lines: Project · Date · Day · Weather · Recorded by
On site today
Table, 5 rows: Company or trade · Number of people · Hours · Working on · Plant on site
Deliveries, visitors and instructions
Table, 4 rows: Time · Who or what · Detail · Signed for or noted by
Page 2
Delays, problems and anything told to you verbally
Ruled lines
Related sheets
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Also in the resources library
The same subject, with a version you can fill in on screen.
Construction Site Weekly Inspection
What the weekly walk covered and what it found, week by week.
IC-112 Checklist PDF Excel Online
