Stock Count by Aisle Sheet
Count the shop the way it is laid out rather than the way the stock list is sorted, so every bay gets counted once and the gaps to a full shelf are visible on the same line as the count.
RS-21 1 page
Retail shop floor · RS-25
Window Display Change Record
A free printable window display record — theme, date dressed, every item and prop in the window by code, and where each went when the display came down.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know how long each window has stood and which stock is tied up in it, so items come back into stock, get marked down or go back to the prop box instead of being forgotten behind the glass.
Who it is for
Shop owners, visual merchandisers and whoever dresses the window in an independent shop, a boutique or a branch with its own displays.
How to use it
- Fill in the window, theme and the date it was dressed, and write in your own planned take-down date.
- List every item in the window by code, with where it came from and whether it is ticketed.
- List the props, fixtures and lighting used and where they are stored.
- When the window comes down, date each line back into stock and note its condition.
- File a photo and note what sold from it for next season.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: What went in the window, when, who dressed it and what came out — so the shop knows how long each display has stood and which stock and props are tied up in it.
The window is stock too. A window is stock that cannot be sold from the shelf until it comes down. List every item in the window by code so it can be put back into stock, marked down or returned when the display changes. How often a window should change is your call and your season's — write your own next-change date in.
Write-on lines: Shop / branch · Window · Dressed by · Date changed · Theme or promotion · Planned to stand until · Previous window taken down
What is in the window — one line per item, props included
Table, 11 rows: Code · Item · Qty · Size / colour · From · Ticketed · Back to stock · Condition
Page 2
Props, fixtures and lighting — what was used and where it goes back to
Table, 8 rows: Prop or fixture · Qty · Stored where · Returned · Damage noted
Sign-off
Write-on lines: Photo taken (where filed) · Window cleaned before dressing · Signed off by · Date
Ruled lines: Notes — what sold from it, what to keep for next time
Questions
Why is there no rule for how often to change the window?
Because that depends on your trade, your season and your street. Some shops change weekly, some for each promotion, some only when stock turns. The 'planned to stand until' field is for your own decision.
Why list props as well as stock?
Because props go missing more often than stock does. A stand borrowed for the window and never returned to the prop box is the reason the next display starts with a search.
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