Stock Take Sheet
Count stock area by area and see the variance beside the count, so a stock take produces a number you can act on rather than a vague reassurance.
WT-07 1 page
Retail shop floor · RS-21
Stock Count by Aisle Sheet
A free printable stock count sheet for retail, walked bay by bay along one aisle — code, product, on shelf, in the back, what the shelf holds and a reorder tick.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Count the shop the way it is laid out rather than the way the stock list is sorted, so every bay gets counted once and the gaps to a full shelf are visible on the same line as the count.
Who it is for
Shop floor staff, supervisors and small shop owners doing a shelf-edge count, a gap check or a replenishment walk before a delivery.
How to use it
- Write the aisle and sheet number at the top and start at the first bay.
- Count what is on the shelf first, one line per product, then add what is in the back.
- Write in what the shelf holds when full, from your own planogram, and tick reorder where the total falls short.
- Put damaged or out-of-date stock on its own line and say so in the product column.
- Have someone else check a few bays before the sheet is filed or keyed in.
What is on the sheet
One page, top to bottom:
Printed under the title: A count walked along the fixture, bay by bay — what is on the shelf, what is in the back, and the gap to full, one aisle per sheet so nothing is counted twice or not at all.
Walk it in bay order. Count the shelf before the stockroom, and count in the order the bays run, not in the order the items come to mind. Write the shelf quantity even when it is zero — an empty cell means the bay was skipped, a nought means it was empty. What a full shelf holds is your planogram's figure, not ours.
Write-on lines: Shop / branch · Aisle · Date · Sheet no. · Counted by · Checked by · Started · Finished
Count — one line per product; damaged or out-of-date stock on its own line
Table, 11 rows: Bay · Shelf · Code / barcode · Product · On shelf · In back · Total · Shelf holds · Reorder
Questions
How is this different from the Stock Take Sheet?
That sheet compares the count with what the records say and works out the variance. This one has no expected column at all: it is a fixture walk, organised by bay and shelf, for finding gaps and deciding what to bring out from the back.
Why is there no figure for what a shelf should hold?
Because that is set by your own planogram or your own judgement of the space, and it changes with every range review. The column is there for your figure, not ours.
Related sheets
Stock Loss and Shrinkage Record
Give stocktake variance a story. Losses written down when they are found show which cause is costing the shop, instead of one unexplained figure at the end of the period.
RS-22 1 page
Stockroom Layout and Location Map
Stop overstock going missing in the back. A drawn plan with coded racks, and a list that matches the labels on the shelves, means a new starter can find the stock and a delivery goes to the right bay first time.
RS-23 1 page
Purchase Order Sheet
Put an order in writing so the delivery note and the invoice can both be checked against what was actually agreed.
IM-05 1 page
