Job Costing Sheet
Work out what one job actually cost, so the next quote is based on a figure rather than on a feeling about the last one.
IM-11 1 page
Photography and media · PM-03
Photography Job and Pricing Record
A free printable job record for photographers — quoted, shooting and editing hours, travel, expenses, invoiced and paid, with an hourly rate you work out.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Show what the work actually pays, by recording editing time and travel alongside the fee instead of remembering only the fee.
Who it is for
Freelance and part-time photographers, and anyone deciding whether to turn a hobby into a business.
How to use it
- Record shooting and editing hours separately. Editing is where quotes go wrong.
- Enter travel and expenses even when you absorbed them.
- Write the usage or licence agreed in plain words, so a repeat request can be answered.
- Total the sheet and divide. The number is usually a surprise.
What is on the sheet
One page, top to bottom:
Printed under the title: Job by job: what was quoted, what was delivered, what it cost you in time and travel, and what actually landed in the bank.
It shows you your own numbers. No rates, day rates or licence fees are printed here, and none are implied. What you should charge depends on your market, your costs and your work. This sheet exists so that after twenty jobs you can see what you are really earning per hour — which is the number most photographers have never worked out.
How to use this sheet
- Record shooting hours and editing hours separately. Editing is where the time goes and where quotes go wrong.
- Put travel and expenses in even when you absorbed them.
- Record the usage or licence agreed in plain words, so a repeat request a year later can be answered.
Write-on lines: Photographer · Year · Sheet · Currency
Table, 8 rows: Date · Client · Job · Usage agreed · Quoted · Shoot hrs · Edit hrs · Travel · Expenses · Invoiced · Paid on · Notes
Write-on lines: Total invoiced this sheet · Total hours · Per hour, worked out
Questions
Does it suggest what to charge?
No, and it prints no rates. What you should charge depends on your market, your costs and your work. The sheet shows you your own numbers, which is the thing most people are missing when they set a price.
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IM-02 1 page
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