Photography and media · PM-04

Photo Release and Consent Record

A free printable photo release and consent record — who was photographed, when and where, what use they agreed to, who signed and how to reach them.

Download Free · no sign-up

One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 97 kB US Letter 97 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Keep one signed record of what each person actually agreed to, so a picture is not used somewhere nobody discussed.

Who it is for

Photographers and videographers working with people, and anyone shooting for a club, school, charity or employer.

How to use it

Fill in the photographer and shoot reference once at the top of the sheet.
Write the agreed use in your own words in the 'use agreed' column, before anyone signs.
Take one row per person, signed at the time rather than chased afterwards.
Note who signed when it was not the subject themselves, and how to reach them.
File the sheet with the shoot so the record and the pictures stay together.

What is on the sheet

One page, top to bottom:

Printed under the title: A record of who agreed to be photographed or filmed, when, where, and what use they agreed to — one signed row per person, kept with the shoot.

Check the rules where you are. What a release needs to say, who can sign for a child, and how long you keep it all depend on where you are working and who the pictures are for — check the rules where you are, and use your own wording in the 'use agreed' column. This sheet is the record that the conversation happened and what was agreed, not a legal form.

Write-on lines: Photographer / business · Shoot or job reference · Date of shoot

People photographed — one row per person, signed at the time

Table, 9 rows: Name · Date · Location · Use agreed · Signed by (if not the subject) · Contact · Signature

Questions

Is this a legal release form?

No. It is a record of what was agreed and who agreed to it. What a release has to say, who may sign on someone else's behalf and how long you keep it all vary by where you are and who the pictures are for — check the rules where you are, and take advice if the work needs it.

Why is there no wording printed in the 'use agreed' column?

Because the agreed use is different every time — a portfolio, a client's website, a print in an exhibition, a press release. Printing one form of words would only get signed without being read. Write what was actually agreed.