Photo Shoot Planner and Shot List
Write the shot list before the shoot rather than in the car afterwards, and tick shots as captured so nothing is assumed.
PM-01 1 page
Photography and media · PM-06
Video Shoot Call Sheet
A free printable video shoot call sheet — call times, location and access, crew and cast contacts, the scenes planned, and the contingency if it rains.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Put the whole shoot day on one page everyone is holding. Nobody arrives at the wrong place, and nobody waits for a number nobody has.
Who it is for
Small crews, freelance videographers, student and corporate productions, and anyone running a shoot without a production office behind them.
How to use it
- Fill in the location, access and parking before you send it out — that is what people read first.
- List every person with a call time and a number that will actually be answered.
- Put the scenes in the order you mean to shoot them, with who is needed for each.
- Write the contingency down at the bottom, and hand a copy to everyone on the day.
What is on the sheet
One page, top to bottom:
Printed under the title: One page for a shoot day: who is going where and when, how to reach them, what is being shot, and the plan if it rains.
Write-on lines: Production · Shoot date · Day of shoot · Unit call · Location and address · Parking / access · On-site contact · Nearest hospital · Weather / light notes · Wrap target
Crew and cast — call time, role, and a number that will be answered
Table, 5 rows: Name · Role · Call time · Wrap · Phone · Notes
Scenes and set-ups
Table, 4 rows: Scene / shot · Description · Location · Cast needed · Planned time
Ruled lines: Kit and contingency — what is being brought, by whom, and the plan if the weather or the location falls through
Questions
Why is there no schedule down to the minute?
Because a printed timetable stops being true by mid-morning. The sheet gives each scene a planned time you write in yourself, and leaves the detail to the person running the day rather than pretending the paper knows.
Related sheets
Location Scout and Permission Record
Arrive on the shoot day knowing where to park, where the power is and that someone in authority has actually said yes.
PM-09 1 page
Memory Card and Backup Log
Stop a card being wiped before the files are safely in two places, by making the formatting column the last one you are allowed to tick.
PM-07 1 page
Event Run Sheet
Get the day out of one person's head and onto a page everybody can read, so the event does not stall when the organiser is dealing with something else.
CB-11 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Video Upload and Performance Log
When each video went up and what it was called.
DL-753 Log PDF Excel Online
