Photo Editing and Delivery Tracker
See every job's position between the shoot and the payment on one page, including the ones that were delivered and then quietly never invoiced.
PM-10 1 page
Photography and media · PM-07
Memory Card and Backup Log
A free printable memory card and backup log — card, shoot, where each copy went, whether both were opened and checked, and only then, when it was formatted.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Stop a card being wiped before the files are safely in two places, by making the formatting column the last one you are allowed to tick.
Who it is for
Photographers and videographers offloading cards after a shoot, and anyone handling someone else's footage.
How to use it
- Label your cards so each one has an ID you can write in the column.
- Log the first copy as soon as it is made, with the drive or machine it went to.
- Log the second copy separately — a copy on the same drive is not a second copy.
- Open both copies and look at the files before ticking that they were checked.
- Only then write the date the card was formatted.
What is on the sheet
One page, top to bottom:
Printed under the title: The chain between the card and the client: what was shot on it, where it was copied, where the second copy went, whether both were checked — and only then, whether it was formatted.
Format last, never first. A card is only safe to reuse once there are two copies you have actually opened and looked at. Leave the 'formatted' column blank until both copies are ticked; that empty box is the whole point of the sheet.
Write-on lines: Photographer / business · Camera or body · Year
Table, 14 rows: Date · Shoot or job · Card ID · First copy to · Second copy to · Both opened · Formatted · By
Questions
Why no rule about how many copies to keep or how long?
Because that depends on what the work is worth, what you have to store it on and what you have agreed with the client. The sheet gives you two copy columns because two is the point at which formatting stops being a gamble; how much further you go is your call.
Why bother, when the software says it copied?
Because 'copied' and 'opened and looked right' are not the same thing, and the gap between them is where lost shoots live. The checked column is there to make you look.
Related sheets
Camera and Lens Inventory
Get the serial numbers written down before they are needed, and keep track of what has been lent out and not come back.
PM-02 1 page
Video Shoot Call Sheet
Put the whole shoot day on one page everyone is holding. Nobody arrives at the wrong place, and nobody waits for a number nobody has.
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Photo Shoot Planner and Shot List
Write the shot list before the shoot rather than in the car afterwards, and tick shots as captured so nothing is assumed.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Photo Library Backup and Archive Plan
Every source of photos in the house, including old phones and drives.
DL-757 Planner PDF Online
