Camera and Lens Inventory
Get the serial numbers written down before they are needed, and keep track of what has been lent out and not come back.
PM-02 1 page
Photography and media · PM-01
Photo Shoot Planner and Shot List
A free printable shot list and shoot planner — call times, locations, the shots you must not miss, and a kit checklist.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Write the shot list before the shoot rather than in the car afterwards, and tick shots as captured so nothing is assumed.
Who it is for
Wedding, event, product and portrait photographers, second shooters, and anyone shooting something that only happens once.
How to use it
- Mark the must-have shots before the day and agree them with whoever is paying.
- Tick as captured, not as planned. The two are different by mid-afternoon.
- Note a frame reference against key shots so they can be found in the edit.
- Run the kit list the night before, not at the door.
What is on the sheet
One page, top to bottom:
Printed under the title: The shots you must not come home without, plus the call time, kit and locations that get you to them.
Written before, not after. Every photographer who has driven home and realised what they missed has written a shot list afterwards. This is that list, written beforehand. No camera settings are printed here — they belong to the light on the day.
Write-on lines: Shoot · Client or subject · Date · Call time · Location and access · Contact on the day
Shot list — tick as captured, not as planned
Table, 5 rows: Shot · Location or set · Who is in it · Lens or look · Must have · Captured · Frame reference
Kit and logistics
- Bodies and backup body
- Lenses for the list above
- Batteries charged and spares
- Cards formatted and spares
- Lighting and modifiers
- Stands, clamps and tape
- Tripod or monopod
- Cleaning kit and rain cover
- Releases and paperwork
- Backup drive for the day's cards
Questions
Why are there no camera settings on it?
Because settings belong to the light on the day. The sheet is about not going home without the picture, which is a planning problem rather than an exposure one.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Social Media Content Calendar
What is going out on each date, and on which platform.
DL-751 Calendar PDF Online
