Photo Shoot Planner and Shot List
Write the shot list before the shoot rather than in the car afterwards, and tick shots as captured so nothing is assumed.
PM-01 1 page
Photography and media · PM-02
Camera and Lens Inventory
A free printable camera equipment inventory — bodies, lenses and accessories with serial numbers, purchase detail, service dates and what is on loan.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get the serial numbers written down before they are needed, and keep track of what has been lent out and not come back.
Who it is for
Working photographers, camera clubs, studios, schools and anyone with more kit than one bag.
How to use it
- Copy serial numbers exactly, including letters that look like digits.
- Photograph the kit as well as listing it, and note where those photographs are.
- Keep a copy of the sheet away from where the equipment is stored.
- Record loans out here, with a date — it is the column that saves arguments.
What is on the sheet
One page, top to bottom:
Printed under the title: Bodies, lenses and everything with a serial number — what it cost, what it is worth insuring and when it was last serviced.
The serial number is the whole point. Serial numbers are what police forces and insurers work from, and almost nobody has them written down until the week they need them. Insurers set their own requirements — ask yours what they want before you rely on this.
Write-on lines: Owner or studio · Listed on · Insurer and policy
Table, 10 rows: Item · Make and model · Serial number · Mount or fit · Bought from · When · Paid · Condition · Last serviced · Where kept · On loan to
Write-on lines: Copy of this sheet kept at · Photographs of kit at
Ruled lines: Hire, loans out and anything not returned
Questions
Will my insurer accept this?
Ask them. Insurers set their own requirements and some want valuations, receipts or photographs in a particular form. What this sheet does is make sure the information exists before it is urgently needed.
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