Photography Job and Pricing Record
Show what the work actually pays, by recording editing time and travel alongside the fee instead of remembering only the fee.
PM-03 1 page
Photography and media · PM-10
Photo Editing and Delivery Tracker
A free printable photo editing and delivery tracker — job, shoot date, frames selected and edited, how and when files went out, client sign-off and whether it was invoiced.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See every job's position between the shoot and the payment on one page, including the ones that were delivered and then quietly never invoiced.
Who it is for
Working photographers with several jobs in the edit at once, and anyone running the back end of a small studio.
How to use it
- Open a row as soon as a shoot is offloaded, not when you start editing.
- Fill in the selected and edited counts as the cull and the edit progress.
- Record how the files went out and the date they were sent.
- Tick sign-off only when the client has actually confirmed it.
- Fill in the invoiced and paid columns from your own invoice records.
What is on the sheet
One page, top to bottom:
Printed under the title: Every job between the shoot and the money: how many frames were kept, how far the edit has got, how and when the files went out, whether the client signed them off, and whether you invoiced.
Delivered is not the same as paid. The column that catches people out is the last one. A job can be shot, edited, delivered and loved, and still not be invoiced — this sheet puts that in the same row as the work so the gap is visible at a glance.
Write-on lines: Photographer / business · Period covered · Storage / catalogue
Table, 14 rows: Job / client · Shoot date · Selected · Edited · Delivered how · Date sent · Signed off · Invoiced · Paid
Questions
Why track invoicing on an editing sheet?
Because delivery is where jobs get forgotten. Once the files are sent the work feels finished, and that is exactly when an invoice gets missed. Keeping the two columns in the same row makes the gap obvious.
Should I keep this if I already use job management software?
Only if it earns its place. Some people want one page on the desk showing what is in the edit right now, rather than a screen they have to open; if the software already gives you that at a glance, you do not need this.
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