Animal Rescue Foster Placement Record
Know exactly which animal is with which carer, on what conditions, with what kit, and what has happened to it since — on a sheet that goes with the animal and comes back with it.
PA-10 2 pages
Pets and animals · PA-35
Rescue Microchip Registration and Transfer Log
A free printable microchip register for rescues: chip number, database, registered to the rescue, then passed to the new keeper, with each confirmation ticked.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Make sure no animal leaves with its chip registered to the wrong keeper. Every change is dated and confirmed by the database.
Who it is for
Rescue centres, rehoming charities and foster networks that chip and register animals.
How to use it
- Scan every animal on arrival, write its chip number in full, or note it was chipped by you and when.
- Register it to the rescue and write the date and the database's confirmation reference.
- When it leaves, record who it went to and the date the keeper change was made.
- Tick confirmed only when the database's own confirmation has arrived.
- Write any chip that could not be found or read, or was registered to someone else, at the foot.
What is on the sheet
One page, top to bottom:
Printed under the title: Every animal's microchip from the day it arrives to the day it leaves: registered to the rescue while in its care, then passed to the adopter or the owner who reclaims it, with the database's confirmation each time.
Confirmed means confirmed. Keep the rescue as the registered keeper from the day an animal is chipped or its chip is found until it leaves. Tick confirmed only when the database's own confirmation arrives, not when the form is sent. Check the rules where you are on chipping.
Write-on lines: Rescue or centre · Register kept by · Database accounts held · Sheet no.
Register — one line per animal; scan on arrival and again before it leaves
Also printed: Registered to rescue · Passed on
Table, 11 rows: Ref. · Animal · Chip number · Database · Chipped · Date · Ref. · Left to · Date · Confirmed · By
Write-on lines: Chips not found, unreadable or registered to someone else, and what was done · Checked by
Questions
Why keep the rescue as the registered keeper while the animal is in foster?
So that if the animal is lost from a foster home, the database leads back to the rescue that is responsible for it. Rescue standards ask for this; check the rules where you are on chipping and which databases count.
Why a separate confirmed column?
Because sending a transfer form is not the same as the database changing the record. A tick when the confirmation arrives shows the job is finished, and a gap shows which ones to chase.
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