Backline and Equipment Load List
Find out that the DI box is missing while you are still at the venue, not at the next rehearsal, and know whose it was.
MU-01 1 page
Music and performance · MU-09
Get-In and Get-Out Schedule
A free printable get-in schedule for theatre and touring — load-in and load-out as timed steps with planned and actual times, and who does each.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Put the truck, the lift, the crew call and the curfew on one page so the get-out is planned before the show rather than improvised after it.
Who it is for
Production managers, stage managers, tour managers and crew chiefs on touring shows, festivals and one-nighters.
How to use it
- Write in the venue's access time, dock, lift and parking arrangements at the top.
- List the get-in steps in order with planned times and who is responsible.
- Fill in actual times as each step happens and tick it done.
- Do the same for the get-out, then record when the stage was clear and the truck away, with the venue's sign-off.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: The load-in and load-out of a show as a timed list: who arrives when, what happens in what order, and who signs off each step, so the truck is not waiting on a lift that is still in use.
Times are the venue's and yours. Every time on this sheet is yours. Venue access hours, crew calls, curfews and the truck's slot all come from the venue, the crew agreement and the haulier — write in what they gave you, and tick each line as it actually happens.
Write-on lines: Production / act · Venue · Date · Production manager · Venue access from · Loading dock / door · Lift / ramp · Parking / truck · Curfew
Get-in — in running order
Table, 12 rows: Planned · Actual · Step · Who · Done · Notes
Page 2
Write-on lines: Show down at · Crew call for get-out · Truck due · Venue closes · Get-out lead
Get-out — in running order
Table, 19 rows: Planned · Actual · Step · Who · Done · Notes
Signature strip: Stage clear at · Venue signed off by · Truck away at
Questions
Why is there no standard get-in timeline?
Because there is no such thing. A pub gig, a theatre tour and a festival stage have nothing in common beyond the order, and the times come from the venue, the crew agreement and the haulier. This sheet holds the times you were given.
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