Office Move and Desk Allocation Plan
Get everyone and their kit from the old desk to the right new one, with a record of whose crate is whose and who is actually up and running afterwards.
IY-12 1 page
IT and office systems · IY-11
Office Desk and Seating Plan
A free printable office seating plan — a squared area to sketch the floor, then one row per desk for who sits there, their team, extension and the kit at that desk.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who sits where and which monitor, dock and phone belong to which desk, so a vacant desk with kit on it is on record rather than quietly stripped.
Who it is for
Office managers, IT staff and anyone who gets asked 'where does so-and-so sit' or 'whose monitor is this'.
How to use it
- Sketch the floor in the squared area and number every desk on it.
- Fill one row per desk against those numbers, including the empty ones.
- List the kit at each desk — monitors, dock, phone, chair type — so it can be checked later.
- Date the plan and redo it after every move; keep the old one behind it.
What is on the sheet
One page, top to bottom:
Printed under the title: Who sits where, one row per desk — the desk number, the person, their team, extension and the kit at that desk — with a squared area to sketch the floor.
Sketch first, then list. Number the desks on the sketch first, then fill the table against those numbers. A desk with nobody at it still gets a row: an empty desk with a monitor and a dock on it is exactly the kit that goes missing without anyone noticing.
Write-on lines: Office / floor · Plan dated · Drawn up by · Total desks
Squared grid: Floor sketch — mark desk numbers, doors, printers and the network cabinet
Desk by desk — one row per desk, occupied or not
Table, 8 rows: Desk no. · Room / zone · Occupied by · Team · Extension · Kit at desk · Notes
Questions
Why do empty desks get a row?
Because an empty desk is where kit goes missing from. If the plan says desk fourteen is vacant with two monitors and a dock, then a bare desk fourteen is a question worth asking. If the plan does not mention it, nobody ever asks.
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