Night Audit and Handover Sheet
One page that shows the house was counted, the money balanced and the building walked. The morning shift gets what it needs on the same sheet.
HG-17 1 page
Hotels and guest accommodation · HG-12
Guest Transfer and Taxi Log
A free printable hotel transfer booking sheet — every taxi, airport transfer and pick-up booked for a guest, with the company, quoted fare and who pays.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Stop a guest standing in the lobby waiting for a car nobody actually booked, and put the right fare on the right bill.
Who it is for
Reception and concierge staff in hotels and guest houses, and hosts who arrange lifts for their guests.
How to use it
- Log the booking the moment it is taken, with the room and the pick-up time.
- Write the company and the fare as quoted to you, so the guest is told the same.
- Fill in the confirmation reference or time once the company has confirmed.
- Tick the car in when it arrives; a return journey gets its own row.
- List the pick-ups still due at the end of the shift for the handover.
What is on the sheet
One page, top to bottom:
Printed under the title: Every transfer, taxi and pick-up booked for a guest through the desk — who is travelling, where and when, which company was booked, whether the car arrived and who pays.
The quote is the company's, not ours. The fare is whatever the taxi company or your own transfer tariff says; write it in as quoted so the guest is told the same figure at the desk and on the bill. A booking is not complete until the car has confirmed and the guest knows the time.
Write-on lines: Property · Date · Shift · Log kept by
Transfers and taxis — one row per journey; a return is a second row
Table, 11 rows: Room · Guest name · Pax · Pick-up at · From / to · Company · Booked by · Confirmed · Fare · Paid by · Arrived
Write-on lines: Bookings still to confirm · Pick-ups due next shift · Handed over to
Questions
Why is there no fare list on the sheet?
Because fares belong to the taxi company or to your own transfer tariff, and they change. The sheet has a column for the fare as it was quoted to you at the time, which is the figure the guest was given and the one that goes on the bill.
Related sheets
Guest Welcome and House Information Sheet
Answer the questions every guest asks in the first hour before they ask them. One page, on the desk in the room.
HG-13 1 page
Holiday Let Guest Register
Keep a simple register of who stayed and when, in a form you can produce if somebody asks for it.
RP-05 1 page
Handover Notes Sheet
Hand a shift, a job or a role over properly, on the assumption that the person taking it does not yet know what they do not know.
OC-12 1 page
