Holiday Let Guest Register
Keep a simple register of who stayed and when, in a form you can produce if somebody asks for it.
RP-05 1 page
Hotels and guest accommodation · HG-05
Guest Arrival and Departure Log
A free printable hotel arrivals sheet — one day at the desk with expected arrivals, registration and keys, and departures with bills settled and rooms released.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know at any point in the day who is in, who is still expected and which rooms are back with housekeeping, without opening a booking system.
Who it is for
Reception staff, night porters and owners of small hotels and guest houses who run the desk on paper or want a paper backup.
How to use it
- Write up the expected arrivals from the diary before the shift starts.
- Fill in the time, registration and key as each guest arrives; add walk-ins below.
- Record each departure as it happens — key back, bill settled, room checked.
- Release a room to housekeeping only after it has been checked, and write the time.
- Hand the sheet over at the end of the shift with the arrivals still outstanding marked.
What is on the sheet
One page, top to bottom:
Printed under the title: One day at the desk — who is expected, who has arrived and been registered, and which rooms have been vacated and released to housekeeping.
Write-on lines: Property · Date · Desk shift · On duty
Arrivals — expected first, walk-ins added below
Table, 7 rows: Room · Guest name · Guests · Nights · Booked via · Arrived · Registered · Key given · Notes
Departures — a room is released only once it has been checked
Table, 5 rows: Room · Guest name · Due out · Left at · Key back · Bill settled · Checked by · Released · Notes
Questions
Why separate tables for arrivals and departures?
Because they are two different jobs at two different times of day, and the columns are not the same. An arrival needs registration and a key; a departure needs the key back, the bill and a room check.
Where do guest details for the register go?
On your guest register, which is a separate record with its own rules where you are. This log only tracks the movement through the day.
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