Guest Transfer and Taxi Log
Stop a guest standing in the lobby waiting for a car nobody actually booked, and put the right fare on the right bill.
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Hotels and guest accommodation · HG-17
Night Audit and Handover Sheet
A free printable night audit sheet — house count at close, cash and card balanced, the rounds walked, the overnight log and the handover the morning shift signs for.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
One page that shows the house was counted, the money balanced and the building walked. The morning shift gets what it needs on the same sheet.
Who it is for
Night porters, night managers and owners of small hotels who do the night close themselves.
How to use it
- Fill in the house count from your own system once the last arrival is in.
- Copy the cash and card figures across and work out the difference.
- Tick each round as it is walked, with the time.
- Log every call, incident and fault overnight with the action taken.
- List what is still open and have the morning shift sign for the handover.
What is on the sheet
One page, top to bottom:
Printed under the title: The night on one page — the house count at close, the money balanced, the rounds walked, what happened, and what the morning shift signs for. The figures come from your own system; writing them side by side here is what makes a gap show.
Write-on lines: Property · Night of · Night staff · Started · Finished
House count at close
Write-on lines: Rooms occupied · Guests in house · Arrivals not shown · Late arrivals taken · Early departures · Rooms out of order
Money — your own system's figures, copied here
Write-on lines: Cash in float at start · Cash taken tonight · Cash at close · Difference · Card takings · Banked / dropped by · Day's ledger posted · Room charges posted · System date rolled · Reports printed · Back-up taken
Rounds and building — tick each round; note the time
- Doors and windows on ground floor secured
- Fire exits clear and alarm panel checked
- Corridors, stairs and lifts walked
- Kitchen and bar closed and locked
- Car park and outside lights checked
- Function rooms cleared and locked
- Boiler or plant room checked
- Early breakfast and packed orders set out
Overnight log and handover — calls, incidents, noise, faults — with time
Table, 3 rows: Time · Room · What happened · Action taken · Resolved
Write-on lines: Still open for the morning · Wake-up calls due · Handed to · Received at
Questions
Why does the money section not add up by itself?
Because the figures come from your own system and your own float, and the point of writing them side by side is to see whether they agree. A difference you have to work out by hand is one you notice.
Does this replace the system's night audit?
No. Your property management system does its own roll-over and reports; this is the paper alongside it — the rounds, the incidents and the handover, which the system does not keep.
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