Breakfast Order and Dietary Sheet
Get the kitchen a single list the night before, so the first pan goes on knowing who is eating, when, and what one guest cannot have.
HG-01 1 page
Hotels and guest accommodation · HG-04
Guest Allergy and Special Request Card
A free printable guest dietary card — one room's allergies, intolerances and special requests in the guest's own words, with who was told and when.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Carry what a guest told you at the desk to the kitchen and to housekeeping without it being retold from memory, and show it was confirmed with them.
Who it is for
Reception and front-of-house staff in hotels and guest houses, and owners who do the check-in themselves.
How to use it
- Start a card at check-in for any room that mentions an allergy, an intolerance or a request.
- Write each allergy as the guest describes it and read it back before they leave the desk.
- Record when the kitchen was told and who confirmed it with the guest.
- Add special requests below as they come in, and tick when the guest is told it is done.
- Keep the card with the room's file for the length of the stay.
What is on the sheet
One page, top to bottom:
Printed under the title: A card for one room's stay — every allergy, intolerance and special request the guests told you about, who it was passed to and whether they confirmed they had it.
Read it back to the guest. Record allergies in the guest's own words and read them back before the guest leaves the desk. This card carries the information to the kitchen and to housekeeping; what a dish contains is checked against your own allergen record.
Write-on lines: Room · Lead guest name · Arrival · Departure · Guests in room · Taken by
Allergies and intolerances — one row per guest and per allergen
Table, 5 rows: Guest name · Allergy or intolerance · As described by the guest · Kitchen told · By · Guest confirmed
Special requests — pillows, cots, access, quiet room, late breakfast…
Table, 4 rows: Request · Passed to · Actioned by · Date · Guest told
Questions
Why no list of allergens to tick?
Because a tick list invites a guest to pick the nearest match. Writing it in their own words — what they react to, how badly, what they avoid — gives the kitchen what it actually needs to check against its own allergen record.
Who keeps the card during the stay?
Whoever your house says. The point is that one card follows the room, with the kitchen and housekeeping columns showing it has reached the people who act on it.
Related sheets
Guest Request and Resolution Log
Stop a request dying between the desk and the person who does it, and make sure the guest hears that it has been done.
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Allergen Matrix and Dish Record
Keep one grid that anybody taking an order can read, instead of a set of recipe cards nobody has time to look through during service.
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Guest Arrival and Departure Log
Know at any point in the day who is in, who is still expected and which rooms are back with housekeeping, without opening a booking system.
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