Guest Allergy and Special Request Card
Carry what a guest told you at the desk to the kitchen and to housekeeping without it being retold from memory, and show it was confirmed with them.
HG-04 1 page
Hotels and guest accommodation · HG-01
Breakfast Order and Dietary Sheet
A free printable bed and breakfast order sheet — tomorrow's breakfast taken room by room, with times, hot choices, drinks and any dietary note as the guest gave it.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get the kitchen a single list the night before, so the first pan goes on knowing who is eating, when, and what one guest cannot have.
Who it is for
Bed and breakfast owners, guest houses and small hotels where breakfast is taken to order rather than from a buffet.
How to use it
- Fill in the date and who is cooking, then take orders room by room in the evening.
- Use one row per guest where the people in a room have chosen differently.
- Write dietary notes in the guest's own words and read them back.
- Hand the sheet to the kitchen and note the time it went across.
- Tick each order as it is served, so a missed table is spotted before the guest asks.
What is on the sheet
One page, top to bottom:
Printed under the title: Tomorrow's breakfast, taken room by room the evening before — who is eating, when, what they have chosen and anything the kitchen has to know before the first pan goes on.
Take it down as the guest said it. Write dietary notes exactly as the guest gave them and pass this sheet to whoever is cooking. It records what was asked for; which ingredients are in which dish is a matter for your own allergen record, not this list.
Write-on lines: Property · Breakfast date · Taken by · Cooking
Orders by room — one row per guest, not per room, where choices differ
Table, 10 rows: Room · Guest name · Time · Hot choice · Continental / extras · Tea / coffee · Dietary or allergy · Served
Write-on lines: Covers in total · Packed or early breakfasts · Room service trays · Handed to kitchen at
Questions
Why is there no menu printed on the sheet?
Because every house cooks something different. The hot choice column takes whatever is on your own menu, so the sheet does not go out of date when the menu changes.
Does this replace an allergen record?
No. This records what the guest asked for and told you. Which dishes contain which allergens is a separate record that belongs to the kitchen; the two are used together.
Related sheets
Guest House Booking Diary Page
Keep a paper diary that shows every booking, deposit and cancellation for the week, so a double booking or an unpaid deposit is seen before the guest arrives.
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Allergen Matrix and Dish Record
Keep one grid that anybody taking an order can read, instead of a set of recipe cards nobody has time to look through during service.
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Menu Planning Sheet
Plan the prep against the covers you are actually expecting, and settle who is doing what before service rather than during it.
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