High-Voltage Vehicle Isolation Record
Record that the high-voltage system was locked off and proved dead before anyone worked on it. It also records that the system was put back safely, by whom and when.
GV-37 1 page
Garage and vehicle workshop · GV-38
Damaged Electric Vehicle Holding Record
A free printable damaged EV holding record: the arrival assessment, where the vehicle is parked, every check while it waits, and who it was released to.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep a damaged electric vehicle under watch from arrival until it leaves the site. A damaged battery can get worse after the event, so every check is written down.
Who it is for
Bodyshops, recovery yards, salvage and storage sites and garages that take in electric or hybrid vehicles after a collision, flood or fire.
How to use it
- On arrival, record the vehicle, the cause of damage and who delivered it.
- Have a trained person work through the arrival checks and write the details.
- Park it where your site plan says, place the signs and note who was told.
- Check it as often as your plan sets and write a line each time on page two.
- Record who it was released to, when, and in what state.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A damaged electric or hybrid vehicle from the moment it arrives: what was found, where it was parked and every check made while it waits for repair or collection.
Your site plan sets the distances. Where a damaged vehicle is parked, how far from buildings and other vehicles, and how often it is checked come from your own site plan and risk assessment: no distances or intervals are printed. If you see smoke, hear hissing or popping, or the battery area is getting hotter, keep people away and call the fire service.
Write-on lines: Make and model · Registration · VIN
Also printed: Cause of damage: · Collision · Flood or water · Fire · Other:
Write-on lines: Arrived (date and time) · Delivered by · Received by
Arrival assessment — by someone trained to work on high-voltage vehicles
Also printed: Check · Yes · Details · Orange cables damaged or exposed · Battery casing damaged or deformed · Fluid leaking from under the vehicle · Unusual smell · Battery area warmer than expected · Smoke, hissing or popping · Warning lights or messages on the dash · Isolated by a trained person · Keys secured away from the vehicle
Write-on lines: Parked at · Signs and barrier placed by · Owner or insurer told
Ruled lines: Other damage or findings on arrival
Page 2
Checks while held — how often is set by your site plan
Table, 17 rows: Date · Time · Smoke · Smell · Leaks · Heat check · Reading · Notes · Action · By
Notifications and release
Write-on lines: Owner or insurer told (who, when) · Recovery or salvage booked · Fire service called, if so · Released to · Date and time · Condition on release
Signature strip: Released by · Signed · Date
Questions
Why does the sheet not say how far away to park it?
Safe distances and check intervals depend on your site, the vehicle and the damage, and they belong in your own site plan and risk assessment. Write where it was parked and follow your plan.
What if a check finds smoke or rising heat?
Keep people away and call the fire service, then follow your emergency plan. Write what was seen and when on the sheet once everyone is safe.
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