Stock Rotation and Date Check Sheet
Catch what is coming to the end of its date while there is still time to use it, and leave a dated record that the round was walked.
KC-09 1 page
Food production and artisan makers · FP-27
Shelf Life and Date Code Record
A free printable date code record sheet — every batch labelled, the life applied and where that figure came from, the code on the pack, and a second check.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Show for any pack on any shelf why it carries the date it does and that someone checked the code against the batch before it left.
Who it is for
Small food producers labelling their own products — bakers, cheese makers, preservers, cured meat and ready-meal makers.
How to use it
- Fill in the producer and product range once; start a new sheet each month.
- As each batch is packed, log the batch, the life you applied and its source — your own testing, a supplier's information, or the rules where you trade.
- Write in the code exactly as it printed on the pack and which format it was.
- Have a second person check the code against the batch and initial the row.
What is on the sheet
One page, top to bottom:
Printed under the title: Every batch as it is labelled — the life you applied from your own testing or the rules you trade under, the date code that went on the pack, and a second pair of eyes that the code matched the batch.
Whose figure the life is. No product life is printed here. The life a product carries is set by your own shelf-life work, your supplier's information for bought-in components, and the rules where you trade — write the source in its column so an inspector or a customer can be shown where the figure came from. This sheet records that the right code went on.
Write-on lines: Producer / unit · Product range · Month
Table, 14 rows: Date packed · Product · Batch / lot · Life applied · Source of life · Code printed · Format · Checked by · Notes
Questions
Why is no shelf life printed for any product?
Because the life a product can carry depends on your recipe, your process, your packaging and your own shelf-life work — and the rules where you trade decide which date format applies. The sheet records the figure and its source; it does not supply one.
Is this the same as a stock rotation sheet?
No. Rotation checks what is on the shelf against the dates already on it. This records the dates going on at packing.
Related sheets
Product Recall and Withdrawal Record
Handle a bad batch in order and prove afterwards exactly what was pulled, from where and when, rather than reconstructing it from phone calls.
FP-25 1 page
Batch Production Record
Record the batch codes going in and the destinations going out, so a recall or a complaint can be traced to one day's production rather than all of it.
KC-02 1 page
Food Storage and Date Record
Index a freezer or a store cupboard so that stock rotates properly and things are found before they are forgotten.
HP-02 1 page
