Kitchen and catering · KC-02

Batch Production Record

A free printable production record — what was made, from which supplier batches, how much, and where it went.

Download Free · no sign-up

One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 79 kB US Letter 79 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Record the batch codes going in and the destinations going out, so a recall or a complaint can be traced to one day's production rather than all of it.

Who it is for

Small food producers, bakeries, preserve and sauce makers, breweries, farm shops and anyone making food to sell.

How to use it

Record the supplier's batch or lot code, not just the ingredient.
Give every batch you make its own code, and put it on the label.
Record the quantity made and the date code applied.
Note where each batch went — shops, markets, customers.
Keep the sheets for at least as long as the shelf life, and longer if your local rules require it.

What is on the sheet

One page, top to bottom:

Printed under the title: What was made, when, from which batches, and where it went — so one bad ingredient can be traced.

Batch numbers in, batch numbers out. Traceability is the reason this sheet exists. If an ingredient is recalled, the batch numbers written here are the difference between withdrawing one day's production and withdrawing everything. No temperatures, times, shelf lives or products are printed on this sheet. Food safety limits are set by the rules where you are and by your own documented process — write yours in the header. This sheet records what you did; it does not tell you what to do.

Write-on lines: Business · Production date · Made by · Batch or lot code · Product · Recipe version · Quantity made · Best before or use by

Ingredients used

Table, 4 rows: Ingredient · Supplier · Their batch or lot code · Quantity · Checked in by

Checks and despatch

Write-on lines: Process checks recorded elsewhere on · Reference

Table, 3 rows: Where it went · Quantity · Date · Signed

Questions

Does this make me compliant with food safety rules?

No. What you must record, for how long, and what your process must be are set by the rules where you are and by your own documented system. This sheet holds traceability information; it does not establish it.