Holiday Let Changeover Checklist
Run the same changeover every time, and catch damage before the next guest arrives and it becomes untraceable.
RP-03 2 pages
Cleaning and routines · CR-07
Laundry and Linen Record
A free printable laundry and linen record — sets out, sets back, condition and replacements needed, with a stock count for what you hold.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Track linen out to the laundry and back again, so a missing set is noticed the week it goes missing rather than the season it runs out.
Who it is for
Holiday let owners, guest houses, small hotels, and large households that lose track of how many duvet covers they actually own.
How to use it
- Count what you hold and fill in the stock block once.
- Log every set that goes out, with the date and the quantity.
- Log it back in the same way — the two numbers not matching is the whole point.
- Mark anything stained, torn or worn as it comes back, and order replacements before the season, not during it.
What is on the sheet
One page, top to bottom:
Printed under the title: What went out, what came back, and what needs replacing — for a holiday let, a guest house, or a household that gets through linen faster than it remembers to count it.
Write-on lines: Property · Period covered · Laundry or provider
Stock held — fill in once, then check the count against it
Table, 5 rows: Item or set · Sets owned · In use · Spare · Retire when
Out and back
Table, 7 rows: Date out · Item or set · Out · Back · In · Condition · Replace? · Notes
Questions
How many sets of linen should a let hold?
That depends on your changeover schedule and how long your laundry takes to turn a set around. The stock block on the sheet is there so you can work out your own number from what you actually use, rather than guess.
Can this be used for a laundry contractor's paperwork?
Yes — the out and back columns are built to be checked against a contractor's docket. Keep the dockets with the sheet, in date order.
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Show that an appliance was checked, twice a day, by someone who wrote down what they saw. A run of readings shows drift long before one reading shows a failure.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Laundry and Linen Schedule
What is being washed on each day of the week, and by whom.
CL-416 Schedule PDF Online
Laundry and Shopping Rota
Whose turn it is to do the shared shop each week.
US-966 Schedule PDF Online
Laundry Load and Linen Log
Items out and items back, counted per load rather than per week.
LR-172 Log PDF Excel Online
Weekly Cleaning Checklist
Every room's weekly jobs on one page, so nothing is done twice or not at all.
CL-13 Checklist PDF Online
