Series and Set Completion Checklist

Who this is for

Know exactly how close the set is. List every number in the set or series, mark each one have, need or upgrade, and the checklist counts what you own, what is still missing and how much the set has cost so far.

Collectors completing a set of cards, stickers, coins, figures, books, comics or any numbered run, and anyone taking a want list to a fair or swap.

What this helps you track

• Every item in the set by number and name
• Which you have, which you need and which you want to upgrade
• The condition of each copy you hold
• When each was acquired and what it cost
• Items owned, items needed and your completion percentage

How to use it

1. Write the set or series name, its category, the total number of items and your name.
2. List the items by number and name, from the official checklist or your own research.
3. Mark each item have, need or upgrade, and note the condition of the copy you hold.
4. When you acquire an item, add the date and what you paid.
5. Owned, needed, completion and total spent are worked out in the browser and the workbook; on paper, count the have and upgrade marks.
6. Print the need rows as a want list before a fair or swap.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Does an upgrade count as owned?

Yes. Upgrade means you hold a copy but want a better one, so it counts towards completion. Change the status to have once the better copy arrives and update the condition and cost.

How do I describe condition?

Use whatever grading your hobby uses, or plain words such as mint, good or worn. Keep to one scale within a set so upgrades are easy to spot.

What if the set has more items than rows?

The browser version and the workbook let you add as many rows as you need. On paper, print extra pages and carry the numbering on.

Should cost include postage?

Include whatever you want the set total to reflect. Most collectors include postage and fees so the total spent is what the set actually cost them.