Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Collecting and valuables · CV-04
Coin Collection Record
A free printable coin collection record — country, year, denomination, mint mark, the grade as you record it, what you paid and where each coin is kept.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep a coin collection itemised in the terms coins are actually described in, so a coin can be identified from the paper alone rather than from memory.
Who it is for
Coin collectors of any size, and anyone who has inherited a collection and needs to work out what is in it before deciding what to do with it.
How to use it
- Write the collection and sheet number at the top, and number the sheets as they fill.
- Enter one coin per line, copying country, year, denomination and mint mark from the coin itself.
- Record the grade in whatever language you use, and say whose grade it is.
- Note what you paid and where the coin is kept — album, tray, folder or safe.
- Keep the finished sheets somewhere other than with the coins.
What is on the sheet
One page, top to bottom:
Printed under the title: A coin-by-coin record — country, year, denomination, mint mark, the grade as you record it, what you paid and where the coin is kept.
Your grade, in your own terms. Grades here are yours, not ours. Write the grade in whatever language you use — a grading service's designation, your dealer's description, or your own words — and say which it is. Nothing on this sheet values a coin or suggests what one is worth.
Write-on lines: Collection · Owner · Sheet
Table, 13 rows: Coin · Country · Year · Denomination · Mint mark · Grade noted · Acquired from · Bought for · Kept in
Questions
Why is there no grading scale printed on the sheet?
Because grading language differs between countries, services and dealers, and a scale printed here would quietly overwrite the one you already use. The column takes your grade and asks whose it is, which is the part that matters when somebody reads the sheet later.
Why is there no value column of your own?
A coin's value is a market opinion on a date, not a fact a form can supply. There is a column for what you paid, and the Collection Inventory and Valuation Record has room for a valuation and who gave it.
Related sheets
Item Provenance and Documentation Sheet
Record the history of a single item and where its paperwork lives, including the gaps, so the chain is not reconstructed from memory by somebody else later.
CV-02 2 pages
Stamp Collection Record
Tie every stamp to a catalogue reference and a physical location, so the collection can be worked through without lifting each stamp to identify it.
CV-05 1 page
Trading Card Collection Record
Keep track of what you hold across sets and duplicates, and tie a graded card to its certificate number so card and paperwork stay matched.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Series and Set Completion Checklist
Every item in the set by number and name.
HC-650 Checklist PDF Excel Online
