Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Collecting and valuables · CV-08
Trading Card Collection Record
A free printable trading card record — set, card and number, condition in your own words, any grading reference, how many you hold and where each card is stored.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep track of what you hold across sets and duplicates, and tie a graded card to its certificate number so card and paperwork stay matched.
Who it is for
Collectors of sports, game or character cards, and parents helping a child keep track of a collection that is quietly getting valuable.
How to use it
- List by set, then by card number, so gaps in a set are visible down the column.
- Put the quantity in — duplicates are what gets lost track of first.
- For a graded card, record the service and the certificate or slab number.
- Note the storage: box, binder and page, so a card can be found without a hunt.
- Start a new sheet per set or per box as the collection grows.
What is on the sheet
One page, top to bottom:
Printed under the title: Cards listed by set and number, with condition in your own words, any grading reference, how many you hold and where they are stored.
Record the grader, not a grade of ours. Quantity and storage are on this sheet because duplicates are the part that gets lost track of. If a card has been graded, record the service and the certificate or slab number so the card can be matched to its paperwork; no grades or values of ours appear anywhere here.
Write-on lines: Collection · Owner · Sheet
Table, 13 rows: Set · Card · Number · Condition · Graded ref · Qty · Acquired · Paid · Stored in
Questions
Why is there no price guide on the sheet?
Because card prices move week to week and depend on the grade, the print run and who is buying. There is a column for what you paid, which is a fact, and none for what a card is worth, which is not.
Should I record ungraded cards?
Yes — most collections are mostly ungraded, and a card you decide to submit later still needs to be findable now. Leave the grading column blank until there is something real to put in it.
Related sheets
Coin Collection Record
Keep a coin collection itemised in the terms coins are actually described in, so a coin can be identified from the paper alone rather than from memory.
CV-04 1 page
LEGO and Model Set Inventory
List sets by number, which is the only thing anyone can actually search on, and record whether the box and instructions are still with them.
CM-05 1 page
Vinyl and Record Collection Inventory
Know which pressing you actually own and what condition it is in, without pulling every record off the shelf to check the label.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Collectors Fair and Convention Visit Planner
The event, venue, travel and entry costs.
HC-649 Planner PDF Excel Online
Series and Set Completion Checklist
Every item in the set by number and name.
HC-650 Checklist PDF Excel Online
