Business and work · BW-78 · Form

Employee Time Sheet

Free weekly employee time sheet — start, finish, hours worked and break per day, net hours totalled and compared with the contracted week. PDF, Excel, browser.

Download Free · no sign-up

One page. The A4 and US Letter files are laid out identically, so neither is shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fillable PDF type and save

A4 100 kB US Letter 100 kB

Spreadsheet formulas included

Excel (.xlsx) 10 kB Fill in online

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

Fill it in online

The same sheet, on screen. Totals and figures are worked out as you type, rows can be added or removed, and you can print it or download the completed version as a PDF. Everything stays in your browser — your entries are kept in this browser's own storage on this device, nothing is uploaded, and there is no account.

Who this is for

A week of hours on one signed page. The seven days are already on it; write the start and finish times, the hours worked and the break taken, and the net hours for each day and the week are worked out and set against the contracted hours.

Small employers without a clocking system, and hourly-paid staff who need to hand in their hours each week.

What this helps you track

Hours worked each day, net of breaks
The total for the week, and how far over or under the contracted hours it is
Start and finish times recorded, not just a figure
A signed record both sides have agreed

How to use it

Fill in the employee, the role, the manager and the date the week starts, and the hours the employee is contracted for that week.
Each day, write the start and finish times, the hours between them as a decimal (7.5, not 7:30) and the break in minutes.
The net hours for the day fill in online and in the workbook; on paper, take the break off the hours worked.
Note absence, overtime or time off in lieu against the day it applies to.
At the end of the week, both employee and manager sign and the sheet goes to whoever runs payroll.

Formats

Printable PDF (A4 and US Letter)
Fillable PDF with form fields
Fill in online, saved in your browser
Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Why decimal hours?

Because a spreadsheet and a payroll system multiply hours by a rate, and 7.5 multiplies where 7:30 does not. A quarter of an hour is 0.25, half is 0.5, three quarters 0.75.

Is the break paid or unpaid?

That is set by the contract and by the rules where you are. This sheet takes the break off the hours worked; if breaks are paid where you work, enter 0 in the break column.

What are the contracted hours for?

The summary compares the week's net hours with that figure so overtime or shortfall is obvious. Enter whatever the contract says; nothing is assumed.

Can I use it for a fortnight or a month?

One sheet per week is the layout. For longer periods, use one per week and add the totals, or the staff attendance register on this site.