Jewellery Making Project Record
Work out a price, a repeat or a repair from what the piece actually took in metal, stones and hours, instead of from memory.
SD-15 2 pages
Studio crafts and making · SD-12
Hallmark and Assay Submission Record
A free printable assay submission sheet — one packet sent for hallmarking, every piece in it with metal and weight, marks requested, return date and result.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Answer a question about any hallmarked piece — when it went, what was declared, what came back — from one page instead of a drawer of packet slips.
Who it is for
Jewellers, silversmiths and small workshops that send their own work to an assay office under a registered mark.
How to use it
- Write your registered mark, the office you use and your account number at the top, then the packet reference, date, how it was sent and the marks asked for.
- List every piece on its own line with the declared metal and fineness, its weight, where the mark is to go and whether it is to be struck or lasered.
- Fill in the return date, invoice and charge when the packet comes back.
- Mark each piece's result — passed, failed, returned — and note anything the office queried.
- File the sheet with the office's own paperwork, one sheet per packet.
What is on the sheet
One page, top to bottom:
Printed under the title: One packet sent for hallmarking on one sheet — the pieces in it with declared metal and weight, the marks asked for, and what came back.
The office sets the rules. What has to be marked, the weight thresholds and the charges are set by your assay office and the rules where you are — check with them and write their figures in. This is your record of what was sent and returned, not a statement of what is required.
Write-on lines: Maker / sponsor's mark · Assay office · Account / customer no. · Packet ref · Date sent · Sent by · Items in packet · Total weight sent · Marks requested
Pieces in this packet — one line per piece, so a failed or returned piece can be traced
Table, 10 rows: No. · Item · Metal & fineness · Weight · Mark where · Mark type · Result · Notes
Write-on lines: Returned on · Charge · Invoice no. · Outcome and anything queried
Questions
Does the sheet tell me which pieces have to be hallmarked?
No. What has to be marked, the weight thresholds and the charges are set by the assay office and the rules where you are, and they differ from place to place. Check with your office and write their figures into the blanks; this sheet only records what you sent and what came back.
Why one sheet per packet rather than a running list?
Because queries come back about pieces, not packets — a solder seam that tested under fineness, a mark struck in the wrong place. A page per packet gives every piece its own line and keeps it with the packet's dates, charge and outcome.
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