Price List Sheet
Publish your prices with the inclusions spelled out beside them, which is what stops the conversation about what was and was not covered.
IM-04 1 page
Studio crafts and making · SD-06
Craft Fair Stock and Pricing Sheet
A free printable craft fair stock sheet — each product with its price, the count taken out, sold and brought back, and the day's takings against its costs.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know what actually sold at a fair and whether the day paid, instead of guessing from an emptier box and a fuller cash tin.
Who it is for
Makers selling at craft fairs, markets, open studios and pop-ups, especially anyone doing several events a season and trying to work out which are worth it.
How to use it
- List every product and variant as the boxes are packed, with the count out.
- Write in your price for each line so whoever staffs the table has it.
- Count what comes back at the end and fill in sold and takings per line.
- Total the cash and card, take off the pitch fee and costs, and see the net.
- Note what to make more of and what to leave at home next time.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: What went to the fair, at what price, how many came back and what the day took — one line per product, filled in when the boxes are packed and again when they are unpacked.
Counted out, counted back. The prices are yours and so is the pitch fee. Nothing here suggests what to charge or what margin to make; the point is that the count out and the count back are on the same line, so the takings reconcile and the product that sold out is known before the next fair rather than remembered afterwards.
Write-on lines: Event · Date · Pitch / stall no. · Pitch fee · Float taken · Card reader · Staffed by · Weather / footfall
Stock and sales — one line per product or variant
Table, 30 rows: Item · Variant / size · Price · Out · Sold · Back · Takings · Reorder / make
Page 2
End of day
Write-on lines: Cash takings · Card takings · Total takings · Costs (fee, travel, food) · Net
Questions
Why does the sheet not help me price my work?
Because pricing is yours — it depends on your materials, your time and your market. The sheet takes the price you have decided and makes sure the count and the takings agree with it at the end of the day.
What if I sell a bundle or give a discount?
Write the bundle as its own line, or note the discount against the item in the reorder column, so the takings still reconcile against the stock count.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Craft Fair Cost and Break-Even Calculator
Every cost of attending, estimated and then actual.
CM-739 Form PDF Excel Online
Finished Stock Inventory for Makers
Each product and variant by SKU and where it is held.
CM-747 Inventory PDF Excel Online
Handmade Product Costing Calculator
Every material in the item and what the amount used actually costs.
CM-726 Form PDF Excel Online
Seasonal Stock Build Planner
The season or event, the deadline and the weeks left.
CM-748 Planner PDF Online
