Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Collecting and valuables · CV-03
Jewellery and Watch Inventory
A free printable jewellery inventory — metal, stones, hallmarks and serial numbers, acquisition, recorded valuation, photographs and where the papers are.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Record identifying detail and paperwork for each piece before it is needed, which is invariably after something has gone.
Who it is for
Households, collectors, executors and anyone insuring pieces individually.
How to use it
- Photograph each piece against a plain background with a ruler in shot.
- Copy hallmarks and serial numbers exactly, and note anything you could not read.
- Record where the box, papers and receipt are — for watches that is much of the value.
- Keep this sheet somewhere other than with the jewellery.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Does it help me work out what things are worth?
No, and it prints no values or carat weights. A valuation is a professional's opinion on a date. The sheet records what a valuer told you and when.
What will my insurer want?
Ask them before you need to. Many want a recent valuation and photographs, in a form they specify, and requirements differ between insurers and countries.
Related sheets
Item Provenance and Documentation Sheet
Record the history of a single item and where its paperwork lives, including the gaps, so the chain is not reconstructed from memory by somebody else later.
CV-02 2 pages
Home Contents Inventory for Insurance
List what you own before you need to, so a claim or a police report starts from a document rather than from trying to remember a burgled room.
PR-11 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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