Collection Inventory and Valuation Record
Itemise a collection properly, so that identification, acquisition and any valuation exist somewhere other than in your head.
CV-01 1 page
Collecting and valuables · CV-03
Jewellery and Watch Inventory
A free printable jewellery inventory — metal, stones, hallmarks and serial numbers, acquisition, recorded valuation, photographs and where the papers are.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Record identifying detail and paperwork for each piece before it is needed, which is invariably after something has gone.
Who it is for
Households, collectors, executors and anyone insuring pieces individually.
How to use it
- Photograph each piece against a plain background with a ruler in shot.
- Copy hallmarks and serial numbers exactly, and note anything you could not read.
- Record where the box, papers and receipt are — for watches that is much of the value.
- Keep this sheet somewhere other than with the jewellery.
What is on the sheet
One page, top to bottom:
Printed under the title: Piece by piece — metal, stones, marks, serial numbers and where the paperwork is — recorded before anybody needs it.
We record valuations, we do not make them. No values, carat weights or authentication guidance are printed here and none are implied. A valuation is a professional's opinion on a date. Insurers set their own requirements, often including a recent valuation and photographs, so ask yours what they want.
How to use this sheet
- Photograph every piece against a plain background with a ruler in shot, and record the filename here.
- Copy hallmarks and serial numbers exactly, including anything you cannot read — note that you could not read it.
- Record where the box, papers and receipt are. For watches, the papers are a large part of the value.
- Keep this sheet somewhere other than with the jewellery.
Write-on lines: Owner · Listed on · Insurer and policy · Sheet
Table, 8 rows: No. · Piece · Metal · Stones · Hallmarks or serial · Maker · Acquired · Paid · Valued at and when · Photo ref · Papers held · Kept
Write-on lines: Copy of this sheet kept at · Last reviewed
Questions
Does it help me work out what things are worth?
No, and it prints no values or carat weights. A valuation is a professional's opinion on a date. The sheet records what a valuer told you and when.
What will my insurer want?
Ask them before you need to. Many want a recent valuation and photographs, in a form they specify, and requirements differ between insurers and countries.
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