Section and Station Allocation Sheet
Settle who has what before the briefing and pin it where everyone can see it, so nobody asks mid-service and no table is left without a server.
RB-17 1 page
Restaurants and bars · RB-16
Reservation Diary Page
A free printable restaurant reservation sheet — one service per page with time, name, covers, contact, table, requests, deposit taken and a tick on arrival.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep every booking for a service in one place the host stand can read at a glance, with the total covers against what the room can take.
Who it is for
Restaurants, cafés, pubs and bistros that take bookings by phone and at the door, and anyone who needs a paper diary beside or instead of an online one.
How to use it
- Write the covers you can take at the top, from your floor plan and rota.
- Enter each booking in time order with name, covers and a contact.
- Note requests and flags: occasion, high chair, window, allergy to check.
- Allocate tables before service and mark deposits taken.
- Tick each party as it arrives, and note no-shows for next time.
What is on the sheet
One page, top to bottom:
Printed under the title: One service's bookings on one page — time, name, covers, contact, table and what the party asked for — with a tick as each arrives, so the host stand never runs off a scrap of paper.
Your capacity at the top. Write the covers you can actually take at the top, from your own floor plan and rota. Anything a guest tells you about an allergy is a flag for the kitchen, not a record of it: the kitchen handles it from your own allergen system.
Write-on lines: Date · Service · Covers available · Diary kept by
Table, 14 rows: Time · Name · Covers · Phone / email · Table · Requests & flags · Deposit · Arrived
Questions
Is the allergy column a record of the allergy?
No. It is a flag that a guest said something the kitchen needs to hear. What the kitchen does with that comes from your own allergen matrix and your food safety system, not from a diary page.
Why is there no cover limit printed?
Because how many covers you can take depends on your room and who is working, and changes daily. Write your own figure at the top each service.
Related sheets
Service Briefing and Specials Sheet
Give the floor one page that says what the kitchen is doing today, so the specials are described the same way at every table.
RB-18 1 page
Allergen Matrix and Dish Record
Keep one grid that anybody taking an order can read, instead of a set of recipe cards nobody has time to look through during service.
KC-06 1 page
Catering Event Order Sheet
Hold everything agreed for one event on one document, so the kitchen, the staff and the invoice are all working from the same page.
KC-10 2 pages
