Room Maintenance Fault Report
Get a dripping tap or a dead kettle from the housekeeper who found it to the person who can fix it, on paper, with a record of whether the room could still be let in the meantime.
HG-21 1 page
Hotels and guest accommodation · HG-22
Room Status and Turnaround Board
A free printable hotel room status sheet — every room on one page for one day: departures, arrivals, who is cleaning it and when it was cleaned and checked.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See at a glance which rooms are ready and which are not, without walking the corridor or ringing housekeeping, and have a record of when each room went back to reception.
Who it is for
Head housekeepers and reception staff in small and mid-sized hotels, guest houses and hostels that run the day on paper rather than a property system.
How to use it
- Write in the date, the housekeeper in charge and the codes you use for room status so anyone can read the board.
- List every room down the left, with its status and whether it has a departure or an arrival.
- Assign each room, then fill in the stripped and cleaned times as the trolley moves along.
- The checker initials the room and writes the time it was declared ready.
- Use the note column for holds, faults and anything reception needs to know.
What is on the sheet
One page, top to bottom:
Printed under the title: Every room on one page for one day — who is leaving, who is arriving, whether the room has been stripped, cleaned and checked, and when it went back to reception as ready.
One day, one page. Write the room numbers down the left, then work across as the day goes on. Use whatever status codes your house already uses; the line at the top is for writing them in so a new starter can read the board. The order rooms are turned in, and how long each is given, is your call — this is where it gets recorded.
Write-on lines: Property / floor · Date · Housekeeper in charge · Rooms to turn · Codes used today (e.g. departure, stayover, out of order)
Table, 14 rows: Room · Status · Out · In · Assigned to · Stripped · Cleaned · Checked by · Ready at · Note
Questions
Why no time allowed per room?
Because that figure is yours. A single with a stayover and a family suite after a departure are not the same job, and different houses staff them differently. The board records when each room was started and when it was ready; what you expect that gap to be is a house standard, not something a printed sheet should set.
What are the status codes?
Whatever your house already uses. There is a line at the top to write them down, so a new starter or an agency cleaner can read the board without being told.
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