Plant Propagation Record
Record what struck and what did not, so your own conditions become the reference instead of a general table.
GG-09 1 page
Garden and growing · GG-31
Plant Collection Accession Register
A free printable plant accession register: one number per plant tying its label to its name, source, date acquired, position, ID check and status.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Tie every label in the ground to its record with one number that is never reused. The register keeps each plant's name, source, position and status, and page two logs every move and relabelling.
Who it is for
Plant collection holders, specialist growers, small botanic and community gardens, and keen gardeners with a named collection.
How to use it
- Give each plant or batch its accession number when it arrives and write it on the label.
- Fill in the name as verified, the source, the date, what form it came as and where it is planted.
- Note who checked its identity and when, and any propagation, giving offspring their own numbers.
- Keep the status up to date: alive, dead or given away, with the date.
- Log every move, relabelling or loss on page two.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Every plant in the collection given a number that ties the label in the ground to its name, where it came from, when it arrived and where it stands now, with the identity check and its status kept up to date.
One number, never reused. Give each plant, or each batch from one source, its number once and never reuse it, even after the plant has died or gone; many collections use the year and a running number. Plants raised from an accession get a number of their own, with the parent's number written as the source.
Write-on lines: Collection or garden · Kept by · Numbering used
Register — one line per accession, in number order
Table, 13 rows: Acc. no. · Name and cultivar · Source · Acquired · Form · Position · Label · ID checked · Propagated · Status
Page 2
Moves, labels and losses — every change to an accession after its first line
Table, 22 rows: Date · Acc. no. · Change · From · To · Label · Reason · By
Questions
What is an accession number?
A unique number given to a plant, or to a batch from one source, when it joins a collection. It goes on the label and in the register, so the plant can always be matched to its record even if the label's name is lost or changed.
Why never reuse a number?
Because old records, photographs and labels may still carry it. A reused number points to two different plants, and the link between the ground and the record is lost.
How is this different from the plant propagation record?
That sheet follows batches being raised, from cuttings set to cuttings struck. This register is the permanent list of what is in a collection, with one line for every plant ever accessioned.
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