Plant Propagation Record
Record what struck and what did not, so your own conditions become the reference instead of a general table.
GG-09 1 page
Garden and growing · GG-30
Plant Passport and Incoming Plant Record
A free printable plant passport record: plants received with traceability codes and an arrival check, plants supplied, and any pest or disease reported.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Trace any batch back to its supplier or forward to its buyer if a pest or disease turns up. Keeping the passport details and the arrival check together makes the record quick to search.
Who it is for
Nurseries, garden centres, growers and plant sellers who receive and pass on plants with plant passports.
How to use it
- Check the plant health rules where you trade before relying on any sheet, and write your registration number at the top.
- Log every delivery of plants: supplier, their registration number, the traceability code and whether a passport came with them.
- Check the plants on arrival and note any held apart and the date they were released or rejected.
- On page two, log plants supplied with the passport issued or passed on.
- Record any suspected pest or disease and who it was reported to.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Plants bought in with their passport details, the check made on arrival and any time held apart; then on page two the plants passed on, so a batch can be traced either way if a pest or disease turns up.
Check the rules where you trade. Who must issue or keep plant passports, what goes on them and how long the records are kept are set by the plant health rules where you trade, and they differ between countries. Check the current guidance from your plant health authority. This sheet keeps the details; it is not a passport and does not replace one.
Write-on lines: Business or nursery · Your registration no. · Year · Record kept by
Plants received — one line per delivery or trade unit
Table, 13 rows: Date · Supplier · Reg. no. · Plants · Qty · Trace code · Passport · Arrival check · Held till · Outcome
Page 2
Plants supplied — one line per sale or delivery out
Table, 14 rows: Date · Customer · Plants · Qty · Passport · Trace code · Invoice · By
Pests or diseases reported — anything suspected, and who it was reported to
Table, 4 rows: Date · What was seen · Plants and batch · Reported to · Reference · Outcome
Questions
Is this sheet a plant passport?
No. A plant passport is an official label issued by an authorised operator. This sheet keeps the details from passports you receive and issue, so a batch can be traced; it does not replace the passport or any record the rules ask you to keep.
How long do I need to keep these records?
That is set by the plant health rules where you trade, and it differs between countries. Check the current guidance from your plant health authority.
Why hold new plants apart?
Many growers keep incoming plants away from their own stock for a while so that a pest or disease can show itself before it spreads. How long, and whether you do it, is your own decision; the sheet records it.
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