Group Project Task Tracker

Who this is for

Who is doing what, and by when. Tasks are shared out with an owner, a deadline and a status, meetings are recorded with the decisions and actions agreed, and a contribution summary shows each member's part.

Students working on a group assignment, presentation or project, and the member who ends up keeping everyone organised.

What this helps you track

• Every task, its owner, its deadline and its status
• Which tasks are waiting on another to finish
• What was decided at each meeting and who attended
• The actions agreed and who took them
• Each member's contribution, for peer assessment or a reflection

How to use it

1. Write the module, project title, group members and submission date at the top.
2. Break the project into tasks at the first meeting, give each an owner and a due date, and note any task it depends on.
3. Update the status as work moves on; the online version saves in your own browser, or print a copy for each meeting.
4. Record every meeting with the date, who came, what was decided and the actions agreed.
5. Before submission, fill in the contribution summary and work through the final checklist together.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Why record dependencies?

Some tasks cannot start until another is done, such as writing up results before the analysis is finished. Noting the dependency shows where one late task will hold up others.

How does the contribution summary help?

Many group assessments ask for peer marks or a reflection on who did what. A summary built from the task list and meeting notes is more reliable than memory at the end.

What if someone is not contributing?

Record it plainly: the tasks assigned, the deadlines missed and the meetings missed. If it needs raising with your tutor, a dated record is easier to discuss than a general complaint.

Can the whole group edit it online?

The browser version saves in the browser of whoever fills it in. For shared editing, one person can keep it and share a printed or PDF copy after each meeting.