Livery Yard Expense and Income Record
Find out whether a yard covers itself, by putting the fees and the costs on the same pair of pages.
EQ-14 2 pages
Equine records · EQ-13
Livery Client Information Sheet
A free printable livery client form — owner and emergency contacts, horse identity, vet, farrier and insurance, with consent for emergency treatment.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Take the information a yard needs at the point a horse arrives, rather than trying to find it during an emergency at eleven at night.
Who it is for
Livery yards, riding schools and anyone taking horses onto their premises.
How to use it
- Fill it in with the owner on the day the horse arrives.
- Get the emergency treatment consent question answered explicitly.
- Record the owner's third-party liability insurer.
- Update it annually — phone numbers and insurers change.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Everything the yard needs about one horse and one owner, taken at the start rather than asked for at the worst moment.
Information, not an agreement. A livery agreement is a contract and this sheet is not one. It records the practical information a yard needs. What each party is liable for, notice periods and insurance requirements belong in a written agreement — take advice on that separately.
Owner
Write-on lines: Name · Phone · Second contact and phone · Address · Email
Horse
Write-on lines: Name · Passport number · Microchip · Age and height · Livery type · Started · Stable · Turnout arrangement
Professionals and cover
Table, 6 rows: Who · Name · Phone · Policy or account · Notes
Page 2
Consent and instructions
- Yard may call the vet in an emergency if the owner cannot be reached
- Owner has third-party liability insurance in place
- Feed is supplied by the yard / by the owner — delete as applicable
- Rugs, medication and turnout instructions are on the feed chart
- Owner has read the yard rules and the fire procedure
- Emergency contact is someone who can attend, not only answer a phone
Ruled lines: Anything else agreed at the start
Signature strip: Owner · Yard · Date
Ruled lines: Changes since, with dates
Questions
Is this a livery agreement?
No, and it should not be used as one. A livery agreement is a contract dealing with fees, notice, liability and insurance, and it is worth having drafted properly. This sheet records the practical information alongside it.
Related sheets
Horse Information and Passport Summary
Give whoever is standing in for you one page with everything they need, on the stable door rather than in a folder at home.
EQ-08 2 pages
Customer Record Card
Keep one card per customer so the history of what was done, what it cost and when the next visit is due lives in one place.
IM-12 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Equine Yard Vaccination Register
Every horse on the yard on one list, with its owner and passport number.
AR-199 Register PDF Excel Online
