Cleaning Sign-Off Log

Who this is for

A dated line for every cleaning round, initialled by the person who did it. The area, the task, the time it was finished and a tick from whoever checked it afterwards, so the record says who as well as when.

Cleaning contractors and in-house teams working across several areas — offices, schools, surgeries, gyms, factories, halls and communal blocks — where somebody signs the work off and somebody else spot-checks it.

What this helps you track

• Which area was cleaned, when, and what was done to it
• Initials from the cleaner on every line, not a tick on a rota
• A separate column for the supervisor who checked the work
• Problems flagged at the point they were found — a fault, a shortage, no access
• How many rounds were completed and how many raised something

How to use it

1. Write the site, the areas the sheet covers and the period at the top.
2. Fill a line as each round or task is finished, not at the end of the shift.
3. Put the time in the time column — a cleaning record without times is hard to rely on later.
4. Tick Done when the task is complete and tick Issue if anything stopped it or needs reporting.
5. The supervisor initials the check column when the work is inspected, leaving it blank when it is not.
6. Use the notes for anything ticked as an issue, and pass it on the same day.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

How is this different from a cleaning rota or schedule?

A rota says who should clean what and when. This is the evidence that it happened, signed at the time, which is what an inspection or a complaint will ask for.

How often should each area be cleaned?

That is set by your own specification or contract, not by this sheet. Write the tasks you have agreed into the task column and the sheet records against them.

Should every line be checked by a supervisor?

That is your call. Most teams spot-check rather than check everything, which is why the check column can be left blank — a blank means not checked, not failed.

Can several cleaners share one sheet?

Yes, and that is usually better than a sheet each. The initials column keeps the lines apart, and the areas can be read down the page as one shift.