Rental property and landlord · RL-67 · Inventory

Move-Out Property Inventory

Free move-out property inventory — condition at move-in beside condition now, the change, and any deduction proposed, line by line. PDF and browser versions.

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2 pages. The A4 and US Letter files are laid out identically, so neither is shrunk to fit.

Print it and write on it

A4 58 kB US Letter 58 kB

Fillable PDF type and save

A4 223 kB US Letter 223 kB

Or no download needed

Fill it in online

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

Fill it in online

The same sheet, on screen. Totals and figures are worked out as you type, rows can be added or removed, and you can print it or download the completed version as a PDF. Everything stays in your browser — your entries are kept in this browser's own storage on this device, nothing is uploaded, and there is no account.

Who this is for

The move-in inventory, checked again. Each line carries the condition recorded at the start of the tenancy next to the condition on the day the tenant leaves, what kind of change that is, and whether any deduction is proposed for it — so the deposit conversation starts from a list, not an argument.

Landlords, agents and tenants at the end of a tenancy, working from the signed move-in inventory.

What this helps you track

Condition at the start and at the end, side by side, for every item
Whether a change is wear, damage, cleaning or something missing
The deduction proposed for each line, and the total
Closing meter readings, keys returned and both signatures

How to use it

Have the signed move-in inventory beside you and copy its lines across, one per row, with the condition it recorded.
Walk the property in the same order and record the condition now for each line.
Where the two differ, say what kind of change it is: wear and tear, damage, cleaning needed or missing.
Propose a deduction only on lines where you intend one, and note the evidence — photo, invoice or quote.
Read the meters, count the keys, sign and date, and carry the total into the deposit return checklist.

Formats

Printable PDF (A4 and US Letter)
Fillable PDF with form fields
Fill in online, saved in your browser

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The online version keeps what you enter in your own browser and builds the completed PDF on your device.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

What is the difference between wear and damage?

The sheet lets you label each change but does not define the labels, because what counts as fair wear and tear is decided by the rules and the practice where the property is. Describe the change plainly and let the label follow.

Do I have to propose a deduction?

No. Most lines will have none. The column is there so that where a deduction is proposed it is tied to a specific item, a specific change and a piece of evidence.

The tenant disagrees with a line. What then?

Write the disagreement in the notes and both sign anyway — a signature confirms the record was made together, not that every line is agreed. How a dispute is resolved is set where the property is.

Can I use this without a move-in inventory?

You can record the condition now, but the move-in column will be empty and any deduction is much harder to support. Next tenancy, start with the move-in sheet.