Vehicle Information Sheet
Fill in once the details you are asked for by a garage, an insurer, a parts counter or a hire firm and can never find.
VE-10 2 pages
Vehicles · VE-20
Private Number Plate Record
A free printable private number plate record: how the number was bought, the certificate or retention document and its renewal date, and each vehicle it was on.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep the paper trail for a personalised number in one place, so a renewal is never missed. Every vehicle it has been on is listed, with the registration each was given back.
Who it is for
Anyone who owns a private or personalised registration number, on a vehicle or held on retention.
How to use it
- Write the number in the boxes and fill in how and when it was bought.
- Add each certificate or retention document with its reference and expiry date exactly as printed.
- Set a reminder well before the expiry and write down when it is set for.
- Add a line each time the number goes on or comes off a vehicle, with the registration that vehicle had before and after.
- Keep the sheet with the documents themselves.
What is on the sheet
One page, top to bottom:
Printed under the title: One personalised number: how it was bought, its documents and when they must be renewed, and every vehicle it has been on.
The date on the document is the one that counts. Document names, how long each lasts and the renewal fee differ by country and change, so none is printed. Copy the expiry date exactly as printed on your document, set a reminder well ahead of it, and check the current rules where you are.
Character boxes: Registration mark
Write-on lines: Acquired on · Bought from: dealer, auction or person · Price paid · Fees paid · Grantee or registered keeper · Nominee, if any · Documents kept at
Documents — the certificate or retention document, and each renewal
Table, 3 rows: Document · Reference · Issued · Expires · Reminder · Renewed · Fee · Notes
Vehicles it has been on — oldest first
Table, 5 rows: Vehicle · Its own reg · Put on · Taken off · Reg after · Plates from · Made on
Questions
Why is there no renewal period printed?
Because document types, how long each lasts and what renewing costs differ by country and have changed over the years. The date on your own document is the one that matters, so the sheet asks you to copy it exactly.
Why record the vehicle's own registration?
When a private number comes off a vehicle, that vehicle needs a registration of its own again. Having the old one written down makes the paperwork easier, and helps trace a vehicle later if the number moves on.
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