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Vehicle Sale and Handover Record
A free printable private vehicle sale record — both parties, the vehicle, date, time, price, what was handed over and both signatures, on one page.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Leave both sides holding the same written account of a private sale, including the odometer reading and exactly what changed hands.
Who it is for
Private sellers and buyers handing a vehicle over between themselves, rather than through a dealer.
How to use it
- Fill in the vehicle details from the registration document, not from memory.
- Write both names, addresses and contact details in full.
- Record the date, time, place, price and how it was paid.
- Tick what actually changed hands, and write in anything the list misses.
- Both sign, and each side keeps a copy.
What is on the sheet
One page, top to bottom:
Printed under the title: A plain record of a private sale between two people: who, which vehicle, when, for how much, what changed hands, and both signatures.
A record, not a contract. A record of what happened, not a contract, and not legal advice. What a seller has to declare and how ownership transfers differ from place to place — check the rules where you are, and use the official transfer process too.
The vehicle
Write-on lines: Make and model · VIN / chassis number · Registration / plate · Year · Colour · Odometer at handover · Units
Seller and buyer
Write-on lines: Seller — full name · Address · Telephone · Buyer — full name · Address · Telephone
The sale
Write-on lines: Date of handover · Time · Price agreed · How it was paid · Place of handover
Handed over with the vehicle — tick what actually changed hands
- Keys — how many
- Registration or title
- Service book and stamps
- Invoices and receipts
- Test certificate
- Handbook and key fobs
- Wheel tools and nut key
- Charging cables
- Anything else — write it in
Write-on lines: Seller signature · Print name · Date · Buyer signature · Print name · Date
Questions
Is this a contract?
No. It is a record of what happened at the handover, written so both sides agree on it afterwards. It is not legal advice and it does not replace the official transfer process.
Why does it not say what the seller has to declare?
Because that differs from one country and one state to the next, and a printed sheet cannot know where you are. Check the rules where you are, and use the official transfer process alongside this record.
Why write the odometer reading down?
Because it is the one figure both sides can check on the day and nobody can agree on later. Writing it at handover, with both signatures underneath, settles it.
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