Car Hire Condition Check Sheet
Record the marks that were already on a hire car before you drive it away, so a charge at drop-off is a conversation about evidence rather than about memory.
TT-07 1 page
Trailers and marine · TM-29
Yacht Charter Check-In Inventory
A free printable yacht charter checklist for check-in and check-out: levels, hull, rig, engine, systems, dinghy and safety kit, with damage raised and signed for.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Settle a charter deposit from a dated record, not from memory. Every item is checked at handover and again at return, with the levels read and photos numbered.
Who it is for
Charter skippers and crews taking over a bareboat or skippered yacht.
How to use it
- At handover, read the levels and work down the list with the base's inventory beside you, photographing any damage and writing the photo number.
- Raise anything missing, damaged or unclear with the base before you sign their form, and write down their answer.
- Keep the sheet aboard for the week.
- At return, go through the same list in the check-out columns and get both signatures at the foot.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Gone through item by item when you take the boat over and again when you hand it back, with the levels read and the damage photographed, so the deposit is settled from a dated record rather than from memory.
Write-on lines: Charter company · Base · Boat name & model · Skipper · Check-in: date & time · Check-out: date & time
Also printed: Check-in · Check-out · Item · Fault · Where, what, photo no. · Levels and readings: same gauge both times · Engine hours · Fuel tank · Water tanks · Gas bottles: full and in use · Outboard fuel · Hull, deck and rig · Hull and topsides: scrapes, dents, repairs · Deck, cockpit, guardrails and stanchions · Hatches, windows, sprayhood and bimini · Rudder: play at the wheel or tiller · Mainsail: hoists, reefs, battens in · Headsail and furler: unfurl and furl · Sheets, halyards, winches and handles · Engine and systems · Engine oil and coolant levels · Starts; cooling water flows; ahead and astern · Batteries, charger and shore power lead · Navigation lights, instruments and VHF · Heads and holding tank, and their seacocks · Bilge pumps, manual and electric
Page 2
Also printed: Check-in · Check-out · Item · Fault · Where, what, photo no. · Fridge, cooker, oven and gas alarm · Water pump, taps and shower · Anchor and tender · Anchor, chain and windlass · Mooring lines, fenders and boathook · Dinghy, pump and oars · Outboard: starts, and its lock · Safety kit, inventory and papers · Lifejackets and harnesses: count · Liferaft service date, flares, extinguishers · First aid kit, fire blanket, emergency tiller · Galley kit and bedding against the list · Charts, pilot books and tools · Boat's papers, insurance and radio licence
Missing, damaged or unclear — raised with the base before you sign anything
Table, 6 rows: Item · What was found · Raised with · When · Base's answer · Photo
Write-on lines: Check-in signed: skipper · Base · Deposit taken · Check-out signed: skipper · Base · Deposit back
Questions
Does this replace the charter company's own handover form?
No. Their form is the one that counts in the contract. This is your own record of what you found, item by item, with photo numbers, so you have something to point to if the deposit is disputed.
Why read the levels at both ends?
Fuel, water, gas and engine hours are often charged or argued over at return. Read them on the same gauge both times and the difference is plain.
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