Workshop Equipment Service Log
Keep a per-machine service history for fixed workshop equipment, so the consumable part numbers and the last service date live with the machine.
WT-02 1 page
Studio crafts and making · SD-35
Workshop Machine Guard Check Sheet
A free printable machine guard check sheet — one machine, a row per guard or interlock each check, with the defect found, use status and action taken.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Show that the guards on a saw, planer, lathe or press were actually looked at, and that a machine with a missing guard was taken out of use rather than run.
Who it is for
Workshop owners and supervisors, shared makerspaces, school and college workshops, and any sole trader with machines that other people might use.
How to use it
- Fill in the machine, its asset number and, from the manual, the list of guards and devices it carries.
- Write in who set the check frequency — your risk assessment, the maker or your insurer — rather than assuming one.
- At each check, take one row per guard: fitted, set correctly for the cut, and stop or interlock working.
- Where something is wrong, record whether the machine was left in use or taken out, and what was done about it.
What is on the sheet
One page, top to bottom:
Printed under the title: One machine's guards, stops and interlocks, checked before use or on the round your own risk assessment sets — one row per guard per check, with what was done about anything found wrong.
Your machine, your risk assessment. How often guards are checked, and what counts as a guard on this machine, comes from your own risk assessment, the maker's manual and the rules where you are. This sheet lists nothing of that; it is the record that the check was done, what was found, and whether the machine was left in use.
Write-on lines: Workshop / site · Machine · Asset / serial no. · Location · Guards & devices on this machine (from the manual) · Check frequency set by · Sheet no.
Checks — one row per guard or device, each time it is checked
Table, 10 rows: Date · Guard / device · Fitted & secure · Set correctly · Stop works · Defect found · Machine left · Action taken · Initials
Questions
How often are guards supposed to be checked?
That is set by your own risk assessment, the maker's manual and the rules where you are, and it differs from a school workshop to a one-person shop. The sheet has a field for who set your frequency and records that it was kept to; it does not choose one for you.
Does this replace the machine's service log?
No. Servicing, blade changes and repairs belong on the Workshop Equipment Service Log. This sheet is only the guard and stop check, which is done far more often and by whoever is about to use the machine.
Related sheets
Risk Assessment Form
Record a risk assessment you have carried out yourself, in a layout that captures the part people forget: who is doing the further action, by when, and when it gets reviewed.
IN-02 2 pages
Plant and Forklift Pre-Use Inspection
Keep a week of daily walk-around checks on a single sheet that lives with the machine, so the record is made where the machine is rather than in an office.
WT-11 2 pages
Near Miss Report Form
Capture the things that nearly went wrong, in a form that asks what happened rather than who was at fault.
SI-10 1 page
