Wine Cellar Inventory
See what is in the cellar and where each bottle sits, so stock can be counted and a particular wine found without disturbing the rest of the rack.
CV-10 1 page
Restaurants and bars · RB-25
Wine List and Bin Number Record
A free printable wine bin number sheet — every wine with its bin number, producer and vintage, supplier, how it is sold, location, count on hand and till code.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep one master sheet behind the printed list, the cellar shelves and the till, so a bin number means the same wine in all three places.
Who it is for
Restaurant and bar managers, sommeliers and anyone who maintains a wine list and the shelves it points at.
How to use it
- Give every wine a bin number and write it on the shelf and on the list.
- Record producer, vintage, region or grape and which supplier it comes from.
- Note how it is sold and its price from your own list.
- Write where it lives and how many were on hand at the last count.
- When a wine is delisted, retire its bin number rather than reusing it.
What is on the sheet
One page, top to bottom:
Printed under the title: The wines you currently list, each with its bin number, where it lives, how it is sold and how many are on the shelf — the master sheet behind the printed list and the till buttons.
Bin numbers are addresses. Selling prices and measures are your own, set by house policy and the rules where you trade, so the price column is blank for you to fill from your list. A bin number is just a shelf address: give every wine one and never reuse it for a different wine.
Write-on lines: Restaurant / bar · List dated · Compiled by · Supersedes list of
Wines by bin number — group by colour or style, in the order the printed list runs
Table, 11 rows: Bin · Wine, producer & vintage · Region / grape · Supplier · Sold by · Price · Location · On hand · Till key
Write-on lines: Bins in use · Next free bin · Delisted this period · Count date · Counted by
Questions
Why is the price column blank?
Because pricing is yours: what you charge, whether you sell by the glass, and what a glass measure is are set by house policy and the rules where you trade. The column is there so the sheet matches your list, not so we can suggest a figure.
How is this different from a wine cellar inventory?
An inventory counts bottles for their own sake. This sheet is about the list: the wines you sell, in list order, tied to a bin number and a till code. Use the Wine Cellar Inventory for a collection, and this for a trading list.
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